G. Use of Community Room

                                                                                                                                              Approved by Board 12-10-98

 

                         Use of the Community Room

 

General

 

            The library meeting room is available for booking by groups and

 

organizations of a civic, cultural, or educational character whose membership is

 

composed primarily of residents of McDonald County.  The group or

 

organization must be legal, non-profit and non-commercial.  The room is not

 

available for money raising or commercial functions.  Children’s or teenager’s

 

groups may use the library provided they are supervised by adults.  Classes in

 

handicraft involving paint or other related materials will not be permitted.

 

            The room may be used during hours the library is closed.  In such cases

 

the person signing the request for use of the community room will be issued a

 

key to the front door.

 

Rules

 

1.  Groups using the community room may not charge admission, take

 

collections or solicit donations.  Exceptions to this rule may be approved by the

 

librarian when the programs being presented are useful in the library’s fulfillment

 

of its mission.

 

2.  There shall be no activity likely to disturb regular library function.

 

3.  Light refreshments may be served, excepting alcoholic beverages.

 

4.  The group using the room must leave it in the same condition as found.  A

 

cleaning charge will be assessed if required, and the group may be denied use of

 

the room in the future.                                                                                   

 

5.  No materials, equipment or furniture belonging to the group will be stored on

 

library premises except as approved by the librarian, and the library will not be

 

responsible for any such items left in the room.  Library owned equipment may

 

be used by the group provided such request is made at the time of application.

 

The group will be responsible for any damage to such equipment.

 

6.  A limit on the number of times a group may use the room over a period of

 

time may be imposed by the librarian if the frequent use of the room by one

 

group denies its equal use by another group.

 

7.  There is no smoking allowed in the community room or the library.

 

8.  Any group who meets the criteria and agrees to the conditions as set forth in

 

the preceding paragraphs may apply for use of the community room by

 

completing an application which is available from the library.

 

9.  In case a question is raised as the objectives of any group or organization

 

requesting use of the community room, the Board of Trustees shall be the final

 

authority in granting or refusing permission for use of the room.

 

 

 

 

 

 

 

 

 

 

 

 

 

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