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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Archives of previous year's minutes can be accessed on the Board of Trustee's page.
(The most recent month's minutes are proposed minutes, until approved by the board.)

McDonald County Library
Board of Trustees Minutes
January 9, 2015
Roll Call – The meeting was called to order at 4:30 p.m. Those members present were Erlene Gideon, Sheila Owens, Ann Kresyman, Alice Snodgrass and Carrie Cline. Rachel Abercrombie was unable to attend.
Reading of Minutes - After reviewing the December minutes, Erlene made a motion to approve them, Ann seconded, and they were approved unanimously.
Director’s Report
Financial Reports – After reviewing the financial reports, Ann made a motion to approve them, Erlene seconded, and they were approved unanimously.
Public comments on agenda items – none
Old Business – none
New Business
A. Finalizing 2014 Budget – Carrie presented the current budget and small adjustments that could be made to make it balance perfectly. We spent a great deal less money than we brought in, which is a huge turnaround over the past few years. After discussion, Ann made a motion to accept the changes and finalize the 2014 budget. Sheila seconded, and the motion was approved unanimously.
General public comments – none
Adjourn – Erlene made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 4:55 p.m. The next meeting will be held on Friday, February 13th.

McDonald County Library
Board of Trustees Minutes

February
(No meeting was held this month due to lack of a quorum.)

McDonald County Library
Board of Trustees Minutes
March 13, 2015
Roll Call – The meeting was called to order at 4:30 p.m. Those members present were Sheila Owens, Ann Kresyman, Alice Snodgrass, and Rachel Abercrombie. Erlene Gideon was unable to attend.
Reading of Minutes – After reviewing the January and February minutes, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.
Director’s Report
Financial Report – After reviewing the January and February reports, Sheila made a motion to approve the reports, Rachel seconded, and it was approved unanimously.
Public comments on agenda items – none
Old Business – none
New Business
A. Policy Amendments – Carrie presented several amendments to our policy in Sectin F concerning applying for a library card. Many sections are contained that need to be deleted, and we wish to expire every card after one year instead of three. This gives us the opportunity to update our patron records with the latest phone numbers, addresses, etc. Ann made a motion to approve all of the policy amendments presented, Rachel seconded, and they were approved unanimously.
General Public Comments – none
Adjourn – Ann made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5:15 p.m. The next meeting will be held on Friday, April 10th.

McDonald County Library
Board of Trustees Minutes
April 10, 2015

Roll Call – The meeting was called to order at 4:35 p.m. Those members present were Erlene Gideon, Alice Snodgrass, Rachel Abercrombie, Sheila Owens, Ann Kresyman, and Carrie Cline.


Reading of Minutes –
After reviewing the minutes, Rachel made a motion to approve them, with the typo corrected in Policy Amendments. Ann seconded, and it passed unanimously.

Director’s Report

Financial Report – After reviewing the report, Erlene made a motion to approve it, Rachel seconded, and it was approved unanimously.


Public comments on agenda items –
none

Old Business –
none

New Business –
none

General public comments –
none

Adjourn –
Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:05 p.m. The next meeting will be held on Friday, May 8th at 4:30 p.m.

McDonald County Library
Board of Trustees Minutes
May 8, 2015

Roll Call – The meeting was called to order at 4:35 p.m. Those members present were Alice Snodgrass, Sheila Owens, Rachel Abercrombie, and Carrie Cline. Ann Kresyman and Erlene Gideon were unable to attend.

Reading of Minutes – After reviewing the minutes, Sheila made a motion to approve them as written, Rachel seconded, and it was approved unanimously.

Director’s Report

Financial Report – Rachel made a motion to approve the financial reports for April, Sheila seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business
– none

New Business
– none

General public comments
– none

Adjourn
– Sheila made a motion to adjourn the meeting, Rachel seconded, and we were adjourned at 5:00 p.m. The next meeting will be held on Friday, June 12th at 4:30 p.m.
McDonald County Library
Board of Trustees Minutes

June 12, 2015
Roll Call – Sheila Owens called the meeting to order at 4:30 p.m. Those members present were Sheila Owens, Erlene Gideon, Ann Kresyman, Rachel Abercrombie, and Carrie Cline. Alice Snodgrass was unable to attend.

Reading of Minutes
– After reviewing the May minutes, Rachel made a motion to approve them as written, Erlene seconded, and they were approved unanimously.

Director’s Report
Financial Reports – After reviewing the reports, Ann made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public Comments on Agenda Items
– none

Old Business
– none

New Business
– none

General public comments
– none

Adjourn – Erlene made a motion to adjourn the meeting, Rachel seconded, and it was adjourned at 5:10 p.m. The next meeting will be held on July 10th.
McDonald County Library
Board of Trustees Minutes
July 10, 2015
Roll Call – Alice called the meeting to order at 5 p.m. Those members present were Alice Snodgrass, Ann Kresyman, Rachel Abercrombie, Sheila Owens and Carrie Cline.
Reading of Minutes – After reviewing the minutes from June, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.
Director’s Report
Public Comments on Agenda Items – none
Old Business – none
New Business – none
General public comments – none
Adjourn – Rachel made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5:30 p.m. The next meeting will be held on Friday, August 14th, and will begin with the annual Tax Levy Hearing.

McDonald County Library
Board of Trustees Minutes
August 14, 2015
Tax Levy Hearing – Ann made a motion to set the 2016 tax levy at the voted rate of $.10. Erlene seconded this, and it was approved unanimously.

Roll Call –
The meeting was called to order by Alice Snodgrass at 4:35 p.m. Those members present were Erlene Gideon, Rachel Abercrombie, Ann Kresyman, Sheila Owens, Alice Snodgrass, and Carrie Cline.

Reading of Minutes –
After reading the minutes, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.

Director’s Report
Financial Report – After reviewing the reports, Sheila made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public Comments on Agenda Items
– none

Old Business –
none

New Business –
none

General Public Comments –
none

Adjourn –
Erlene made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:00 p.m. The next meeting will be held on Friday, September 11th at 4:30 p.m.  

McDonald County Library
Board of Trustees Minutes
September 11, 2015
Roll Call – The meeting was called to order at 4:30 p.m. by Alice Snodgrass. Those members present were Sheila Owens, Rachel Abercrombie, Alice Snodgrass, Ann Kresyman, and Carrie Cline. Erlene Gideon was unable to attend.

Reading of Minutes –
The August minutes were read and discussed. Ann made a motion to approve the minutes as written, Sheila seconded, and the motion passed unanimously.

Director’s Report
Public Comments on Agenda Items – none

Old Business –
none

New Business –
none

General Public Comments –
none

Adjourn –
Ann made a motion to adjourn the meeting, Sheila seconded, and it was adjourned at 5:15 p.m. The next meeting will be held on October 9th.

McDonald County Library
Board of Trustees Special Called Meeting Minutes
Wednesday, October 7, 2015

The meeting was called to order by Alice Snodgrass at 4:30 p.m. Those members present were Alice Snodgrass, Ann Kresyman, Sheila Owens, and Rachel Abercrombie.

The item on the agenda to discuss was the formulation of a job description for the Library Director opening. Carrie handed out sample job descriptions, and the board discussed each line item and created verbage to fit our needs. Carrie is to write up the finished product and email it to the members, who are free to edit where needed. The final job description will be posted on MLA’s Jobline page, and distributed to the Missouri Public Library Director’s list. The meeting was adjourned at 5:40 p.m.
McDonald County Library
Board of Trustees Minutes
November 13, 2015

Roll Call - The meeting was called to order at 4:30 p.m. by Alice Snodgrass. Those members present were Rachel Abercrombie, Erlene Gideon, Anne Kresyman, and Alice Snodgrass. Shelia Owens was unable to attend.

Reading of the Minutes - The September minutes were read. Ann made a motion to approve the minutes as written, Rachel seconded and the minutes were approved. The minutes of the special called meeting on October 7, 2015 were read. Erlene made a motion to approve, Rachel seconded and those minutes were approved.

There was no director’s report.

There was no financial report.

There was no public comment on agenda items.

Old Business - Alice reported the October 29 reception honoring our past director, Carrie Cline, was a success. Many patrons from various community groups dropped by to thank Carrie for her fourteen years of service to McDonald County. The board asked staff member Marlinda Shurback to report on how the after school program is going. Casey Hunter of the Point of View Community Center coordinates about an hour of activities in the community room. The number of children varies each day.

New Business - The board has received 5 applications for the library director position. Arrangements were made to pass the applications among board members and chosen 3 individuals to interview by the last full week in November. December 12 has been tentatively set as an interview date.

Adjourn - Ann made the motion to adjourn, Rachel seconded and the motion was approved with a 5:20 p.m. adjournment. The next meeting will be held at 4:00 p.m. rather than 4:30 p.m. on December 11, 2015.


McDonald County Library
Board of Trustees Minutes
December 11, 2015


Roll Call - The meeting was called to order at 4:00 pm by Alice Snodgrass. Those members present were Rachel Abercrombie, Erlene Gideon, Ann Kresyman, Shelia Owens and Alice Snodgrass.

Reading of the minutes -
The minutes of the November 13 meeting were read. Ann made a motion to approve the minutes as read, Rachel seconded and the motion was approved.

 Director’s report - In the absence of a library director, Marlinda Shurback answered questions concerning the library activities and concerns. The chief concern is the leaks that have developed in the center of the library roof. Alice had called Brown Boy Roofing in Bentonville and they have submitted a repair estimate. A second bid will be also sought before a decision is made.

Financial Report -
Marlinda had also prepared a financial report for the board which was reviewed.

There was no public comment on agenda items.


Old Business -
Alice reported that the three top candidates for the position of library director have accepted interview appointments for Saturday December 12. Board members agreed to be in the library community room at 10:30 to prepare for interviews beginning at 11:30.

New Business - The “Reading Readiness” grant is due by Dec. 30. Former director Carrie Cline has volunteered to write that grant so it will be in place for a new director next year. Erlene made a motion have Alice ask Carrie how much she would charge to write the grant with a cap of $100 on the cost. Shelia seconded the motion and the motion passed. December 14 is the maturity date on the CD investment of the building fund. In view of the condition of the roof, Erlene made a motion to use a target of $7000 to repair the roof from those funds. Ann seconded the motion and the motion passed. Alice and Rachel are both researching roofers to submit a second and perhaps third bid on repairs. Alice will also call area banks and reinvest the fund before December 24 with the bank offering the best rate. Technology consultant Charlie Brown addressed the board asking for a clarification in his contract concerning exactly which tasks would be the responsibility of his firm and which tasks are to be performed by others and explained his regular time commitments to the library. The board asked his patience in waiting for the hire of a new director and he agreed. He was asked his opinion of what the library system technology needs over the next three years might be. An immediate need he feels is a management box for the Noel branch to prevent that wireless system from shutting down once too many DCPA addresses log in. He believes many living in the area are using the network 24/7 instead of logging on and off as they use the access. He recommends a box that would limit use to one hour for 254 addresses to prevent abuse and too much traffic shutting down the system. Additionally he feels the board needs to look at replacing the SWC PCs in the near future and the system servers need to be replaced or upgraded within next couple of years. Content filtering software subscriptions also must be continued.

Adjournment -
Ann made a motion to adjourn, Erlene seconded the motion. The motion passed and the meeting was adjourned at 5:15 pm.

McDonald County Library
Board of Trustees
Special Called Meeting Minutes

December 30, 2015


Roll Call - The meeting was called to order at 4:04 by President Alice Snodgrass. Also present were members Shelia Owens, Rachel-Abercrombie, Ann Kreysman and Erlene Gideon.

 Reading of the Minutes - The minutes of the December 11 were read. Ann made the motion to approve the minutes as read, Erlene seconded the motion and the motion was approved.

There was no director’s report or financial report.

There was no public comment on agenda items.


Old Business -
No public comment. Erlene made a motion to adjourn to closed session for the purpose of discussion of personnel. Ann seconded. The motion carried and the board adjourned to closed session.  

McDonald County Library
Board of Trustees
Minutes of Closed Session for Discussion of Personnel

December 30, 2015

Roll call - The meeting was called to order at 4:19 by President Alice Snodgrass. Also present were members Shelia Owens, Rachel Abercrombie, Ann Kreysman and Erlene Gideon.

A letter from the library employees to the trustees was read. Shelia made a motion to offer the position of library director to candidate Jeana Glockley. Ann seconded the motion. The motion was approved 4-1. (yea-Abercrombie, Kreysman, Owens, Snodgrass; nay-Gideon). Alice is to contact Ms. Glockley with an offer of $43,000 in salary and retirement paid into our current provider system at the same rate.

Ann made a motion to adjourn. Erlene seconded the motion. The motion carried and the meeting adjourned at 4:53.