JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC

McDonald County Library
Board of Trustees Minutes
 January 11, 2013

Roll Call – The meeting was called to order at 4:35 p.m. Those members present were Erlene Gideon, Alice Snodgrass, Sheila Owens, Rachel Abercrombie, Ann Crowder-Sanders, and Carrie Cline.

Reading of Minutes – After reviewing the minutes from December, Sheila made a motion to approve them as written, Ann seconded, and the motion passed unanimously.

Director’s Report

  • Carrie presented the December statistics and the 2012 Year-End statistics.
  • The library will team up with Carol Owens at the High School library to host an after school program each week entitled, “Permanent Addictions : Books, Beans & Blogs.” The ultimate goal is to find teens to volunteer next summer during the Summer Reading Program and to take part in the teen activities we have planned in June and July.
  • We have trimmed over 14 hours out of the employee schedule per week, which we hope adds up to a substantial cut.
  • The Friday closings have gone over very well, with very little complaining from patrons. Many patrons expressed their support for the library if we ever try for a tax increase.
  • Carrie and Wes will attend the Noel Primary Family Technology night at the end of the month to promote our material and programs.
  • Anna Gibbs was named the McDonald County Library Volunteer of the Year because of her selfless donation of time and skill whenever we need it. She is especially valuable during the book sales.

Financial Reports – After reviewing the financial reports, Erlene made a motion to approve them, Ann seconded, and the motion passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A. Finalize 2012 Budget – Rachel made a motion to finalize the 2012 Budget as presented, Erlene seconded, and the motion passed unanimously.

General Public Comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:00 p.m. The next meeting will be held on February 8th.


McDonald County Library
Board of Trustees Minutes
February 8, 2013

Roll Call – The meeting was called to order at 4:35 p.m. by Vice President Sheila Owens. Those members present were Sheila Owens, Rachel Abercrombie, Ann Crowder-Sanders, and Carrie Cline. Alice Snodgrass and Erlene Gideon were unable to attend.

Reading of Minutes – After reviewing the January minutes, Ann made a motion to accept them as written, Rachel seconded, and the motion passed unanimously.

Director’s Report

  • Carrie presented the January statistics.
  • The library received the 2013 Summer Reading Program grant for $8400.
  • The library also received a grant for eReaders for $1115.
  • The library is partnering with the McDonald County High School library to hold a weekly after-school program for interested students called “Permanent Addictions : Books, Beans & Blogs.” It is gaining in popularity every week, and a great outreach to our area teens.
  • Carrie presented a letter from Mr. Fitts concerning our sign prohibiting weapons in the library. The board discussed the history of the Conceal and Carry Law and how it pertains to the library, and the effectiveness of such a policy. This matter is tabled until the next meeting, because all board members must be in attendance to amend a policy.
  • Carrie attended a webinar about Working with your Library Board, and handed out a summary of the items discussed. Carrie’s job and the Board’s job were compared and discussed.

Financial Report – The January reports were discussed, and Rachel made a motion to accept the report, Ann seconded, and the motion passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A. Policy Review – we want to review a different policy each month, not only to amend needed changes, but to keep us aware of the policies that govern our library. This was tabled for when the entire board is in attendance.

General Public Comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 6 p.m. The next meeting will be held on Friday, March 8th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
March 8, 2013

Roll Call – Alice called the meeting to order at 4:35 p.m.  Those members present were Alice Snodgrass, Erlene Gideon, Rachel Abercrombie, Ann Crowder-Sanders, Sheila Owens, and Carrie Cline.

Reading of Minutes – After reviewing the February minutes, Ann made a motion to approve the minutes, Rachel seconded, and they were approved unanimously.

Director’s Report

  • The February statistics were presented.
  • Carrie will be attending the fund-raising carnival at the high school on Saturday, March 9th to represent the library at the Book Walk attraction.  Thank you to Bruce Arnold for helping to haul the many boxes of free books over to the high school.
  • Concerning the Summer Reading Program, Carrie has called each school and will have booths at various parent nights and carnivals in March and April to hand out material to families.
  • Story times have been going well.  Yesterday, for the first time ever, there were more participants at Southwest City (25) than at Pineville (20)!  Very exciting for Southwest City!
  • Since receiving the E-reader grant, the five devices are being shipped.  Once they are here, we will be having a staff workshop to learn the devices, then various “Petting Zoo” events for patrons at Pineville and Southwest City in April before the Summer Reading Programs begin.
  • Shannon will be leaving us at the end of the month for another job.  We wish her all the best, and the schedule will be amended to help save the library some additional hours.  We might be able to reopen on Friday mornings during the summer.
  • Carrie attended the Epsilon Sigma Alpha meeting and received the “Diana Award” for achievement.
  • The April book sale will be during the week of April 15th.

Financial Reports – After reviewing the February financial reports, Rachel made a motion to approve them, Sheila seconded, and it was passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business
A.  Mr. Fitts – After requesting to be on the agenda, Mr. Fitts did not attend the meeting.

General Public Comments – none

Adjourn – Ann made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 5:30 p.m.  The next meeting will be held on Friday, April 12th at 4:30 p.m.



McDonald County Library
Board of Trustees Minutes
April
12, 2013

Roll Call – The meeting was called to order at 4:30 p.m. Those members present were Sheila Owens, Erlene Gideon, Alice Snodgrass, Ann Crowder-Sanders, Rachel Abercrombie, and Carrie Cline. Rick Peck was a visitor for a brief time.

Reading of Minutes – After reviewing the March minutes, Sheila made a motion to approve them as written, Ann seconded, and the motion passed unanimously.

Director’s Report

Financial Reports – After reviewing the March financial reports, Rachel made a motion to approve them, Erlene seconded, and the motion was approved unanimously.

Public comments on agenda items – no comments

OId Business – none

New Business

A. Mr. Fitts – Mr. Fitts called Thursday afternoon that he was postponing his visit until sometime in the future. Carrie included in the minutes all of the paperwork donated by Mr. Fitts to the board, and the article in the newspaper clearing up our classification of Political Subdivision, and a wonderful Letter to the Editor from one of our Story Time moms.

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 5:40 p.m. The next meeting will be held on May 10th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
May
10, 2013

Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Erlene Gideon, Rachel Abercrombie, Alice Snodgrass, Ann Crowder-Sanders, Sheila Owens, and Carrie Cline.

Reading of Minutes – After reviewing the April minutes, Sheila made a motion to approve them as written, Ann seconded, and they passed unanimously.

Director’s Report

Public comments on agenda items – none

Old Business
A.  Hour Changes – The Board took another look at the Friday closings and looked at different circulation statistics.  Carrie’s recommendation was to continue opening each library at 1 p.m on Fridays through the summer, because we are finally seeing a little savings.  The board decided to revisit this matter in September.

New Business
A.  New Equalization Purchase – As part of our updated children’s section project, the library would like to purchase one more AWE computer for the children, but since the cost is over $500, it requires board approval.  Rachel made a motion to approve the expenditure, Erlene seconded, and it passed unanimously.

General Public Comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:30 p.m
The next meeting will be held on Friday, June 14th.



McDonald County Library
Board of Trustees Minutes
June

(no meeting this month)


McDonald County Library
Board of Trustees Minutes
July


(no meeting this month)


McDonald County Library
Board of Trustees Minutes
August 9, 2013

2013 Tax Levy Hearing – Alice made a motion to set the 2014 tax levy at our voted rate of $.10, Sheila seconded, and the motion passed unanimously.

Roll Call – The meeting was called to order at 4:45 p.m.  Those members present were Alice Snodgrass, Sheila Owens, Ann Crowder-Sanders, and Carrie Cline.  Erlene Gideon and Rachel Abercrombie were unable to attend.

Director’s Report

  • Carrie presented the statistics for May, June and July.
  • Carrie gave a wrap-up of the Summer Reading Programs for children, teens, and adults.
  • All three grants will end at the end of August, then final reports due in September.  The library will be receiving several final grant payments toward the end of the year.
  • Carrie wrote a grant proposal for 10 new laptops.  If approved, the library only needs to pay 15% of the total, plus some of Bruce’s time to set them up, all of which can be taken from remaining Equalization funds.
  • Carrie and Wes will take part in the 2nd Annual Noel Back to School Block Party tomorrow evening (Saturday, August 10th).  We have lots of First Books to give away to the children, and are very excited!
Financial Reports – After reviewing the May, June and July reports, Ann made a motion to approve them, Sheila seconded, and it passed unanimously.

Public Comments on Agenda Items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:30 p.m.  The next meeting will be held on Friday, September 13th.



McDonald County Library
Board of Trustees Minutes
September 13, 2013

Call to Order – The meeting was called to order at 4:50 p.m. Those members present were Sheila Owens, Ann Kresyman (formerly Ann Crowder-Sanders), Alice Snodgrass, Rachel Abercrombie, and Carrie Cline.

Reading of Minutes – After reading the August minutes, Sheila made a motion to approve them, Ann seconded, and the minutes were approved unanimously.

Director’s Report

  • The August statistics were reviewed.
  • Keys to the Pineville Library were misplaced, so the front door was re-keyed, with all new keys made for the staff, cleaners, and computer IT men.
  • Carrie got all three final grant paperwork packets in the mail this week. We will hopefully be reimbursed for this money before 2014.
  • We did receive our mini tech grant for 10 new laptops, which were ordered today. Because they went down in price, we were able to purchase 13 laptops with the money awarded.
  • Camuela has been re-doing the landscaping at the sides of the building. It will be completed next spring with the planting of different trees and shrubs.
  • Last month, Carrie and Wes (and Sheila and Rachel and Alice) attended the Noel Back to School Block Party. We handed out free books from First Books to many many children.

Financial Reports – After reviewing the August reports, Rachel made a motion to approve them, Sheila seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A. Change in Connectivity – Carrie outlined the problems that Pineville and Noel have been having for 4 years now with connectivity through MOREnet that cannot meet our needs. They cannot help us upgrade to fiber, which is what we really need.

By ending our relationship with MOREnet and buying fiber straight from the local phone companies, we can use the money we’ve been paying MOREnet for membership fees and get much better connections. Ann restated our genuine respect for MOREnet and for all they did for schools and libraries since the 90s, but we do need to do what’s best for our county. She made a motion to approve the changeover, Sheila seconded, and it passed unanimously.

General Public Comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and it was adjourned at 5:40 p.m. The next meeting will be held on Friday, October 11th at 4:30 p.m. at the Pineville Library.


McDonald County Library
Board of Trustees Minutes
October
11, 2013

Call to Order – The meeting was called to order at 4:40 p.m.  Those members present were Sheila Owens, Erlene Gideon, Ann Kresyman, Alice Snodgrass and Carrie Cline.  Rachel Abercrombie was unable to attend.

Reading of Minutes – After reading and discussing the September minutes, Erlene made a motion to approve them as written, Ann seconded, and the motion was passed unanimously.

Director’s Report

  • Carrie presented the September statistics
  • Carrie attended the Missouri Library Association Fall Conference in St. Louis, where she gained valuable information not only at the workshops, but in conversations with fellow librarians.  All are in financial stress, some worse than others.
  • Two staff members were recently married, which we are all happy about.
  • MOREnet / Fiber Update – the McDonald County Telephone Company has the fiber installed to the Pineville building.  The Ozark Telephone Company has parts on order, but is installing a higher-speed DSL connection than we have right now, and will let us use this for free until our fiber is installed.
  • We are presenting some classes at both locations, a Windows 8 class and an Organization class.
  • Because Carrie was unable to attend, Retha and Tammy attended the Southwest City School’s literacy night, where they handed out free books to the kiddos.  Ann suggested that each book be stamped with “Compliments of the McDonald County Library” so everyone would know who provided the free book.
  • It is time once again to write our Summer Reading Program grant proposal for 2014.  The manuals are in, and it is a science theme.

Financial Reports – After reviewing the financial reports, Sheila made a motion to approve them, Erlene seconded, and it was passed unanimously.

Public Comments on Agenda Items – none

Old Business – none

New Business – none

General Public Comments – none

Adjourn – Ann made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5:20 p.m.  The next meeting will be on November 8th.


McDonald County Library
Board of Trustees Minutes
November
8, 2013

Roll Call – The meeting was called to order at 4:40 p.m.  Those members present were Alice Snodgrass, Erlene Gideon, Ann Kresyman, Sheila Owens, Rachel Abercrombie and Carrie Cline.

Reading of Minutes – After reading the minutes and discussing them, Sheila made a motion to approve the minutes with 2 corrections, 1 typo in the Director’s Report, and the Stamper for the First Books should say “Compliments of the McDonald County Libraries : Pineville, Noel & Southwest City”.  Erlene seconded this, and it was approved unanimously.

Director’s Report

  • Carrie presented the October statistics.
  • Carrie spoke at the MOPS (Mothers of Preschoolers) group at Banner Church about literacy and best books for toddlers.
  • Carrie attended an all-day Summer Reading Program workshop in Springfield, and came back full of ideas that we can do next summer.  The 2014 grant is due November 15th.
  • The October book sale earned over $400.  The next book sale will be in April.
  • November is our Crosslines month, where people with large fines can pay half of them (or whatever they can afford), the rest of their fines are waived, and all proceeds go to Crosslines.  Even though funds are tight for us, we are still pleased that we can help this worthy organization with their December rush.

Financial Report – After reviewing and discussing the financial reports, Erlene made a motion to approve them, Ann seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 5:30 p.m.  The next meeting will be held on Friday, December 13, 2013.


McDonald County Library
Board of Trustees Minutes
December
13, 2013

Roll Call – Alice called the meeting to order at 3:05 p.m., called early due to road conditions.  Those members present were Alice Snodgrass, Sheila Owens, Rachel Abercrombie, Ann Kresyman, and Carrie Cline.  Erlene Gideon was unable to attend.

Reading of Minutes – After reading the minutes, Sheila made a motion to approve the minutes with two changes…a comma needs to be added after the word “corrections,” and a capital I needs to be changed to the number 1.  Rachel seconded, and the minutes were approved with the corrections.

Director’s Report

  • Carrie presented the statistics for November.
  • Carrie was just appointed on the McDonald County Chamber of Commerce board for 3 years.  The library will be involved in all of the chamber activities.
  • Carrie attended MPLD, and discussed the shape of small rural libraries and their need for additional funding sources.
  • In November, the library raised $580 for Crosslines, over $419 raised last year.

Financial Reports – After discussion, Ann made a motion to approve the financial reports, Sheila seconded, and they were passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business

  • A.  2014 Proposed Budget – Carrie presented a proposed 2014 budget.  After discussion, Sheila made a motion to approve it, Ann seconded, and it was approved unanimously.

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 4:00.  The next meeting will be held on January 10th at 4:30 p.m.