JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC

McDonald County Library
Board of Trustees Minutes
 January 14, 2012

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Ann Crowder-Sanders, Alice Snodgrass, Sheila Owens, Erlene Gideon, Rachel Abercrombie, and Carrie Cline.

Reading of Minutes – After reviewing the December minutes, Sheila made a motion to approve the minutes as written, Ann seconded, and the motion passed unanimously.

Director’s Report

  •     Carrie presented the December statistics and the 2011 Year-End statistics for all three libraries.
  •     The full-time staff members met with Carrie in early January to discuss the 2012 budget and come up with any way to trim expenses.  A few part-time hours will be cut beginning in February, and cleaning, ground maintenance, and library supplies can be trimmed with effort from the staff.
  •     Carrie attended the LSTA meeting in Springfield and was able to discuss the needs of McDonald County and the programs we rely on.
  •     In December, the McDonald County Library accepted donations to Crosslines in lieu of fines, and $760 were raised.

Financial Reports – After reviewing the financial reports, Erlene made a motion to accept the reports, Rachel seconded, and the motion passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business
    A.  Finalize 2011 Budget – After reviewing Carrie’s proposed amendments, Ann made a motion to accept the final 2011 budget with the proposed amendments.  Sheila seconded, and the motion passed unanimously.

General public comments – none

Adjourn – Erlene made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 10:45 a.m.  The next meeting will be held on February 11th.


McDonald County Library
Board of Trustees Minutes
February 11, 2012

Roll Call – The meeting was called to order at 10:10 a.m.  Those members present were Alice Snodgrass, Rachel Abercrombie, Sheila Owens, Ann Crowder-Sanders, and Carrie Cline.  Erlene Gideon was unable to attend.

Reading of Minutes – After reviewing the January minutes, Sheila made a motion to accept them as written, Ann seconded, and the motion was passed unanimously.

Director’s Report

  • Carrie presented the January statistics.
  • Carrie received word from the Missouri State Library the the McDonald County Library would be receiving $12,253 in Equalization Funds this year.  Due to the high amount of natural disasters around the state, we have been bumped to Tier 4, but at least we are getting something.
  • The library held their first spring Home School workshop last Tuesday.  We are studying the Middle Ages and kings and queens and castles, every other week at the Pineville Library.  There were over 40 attendees at the first workshop.
  • Story Times continue to abound, with 40-50 attendees at the Pineville one, and 20+ at the Southwest City Library.
  • Carrie showed the 2012 Summer Reading Program t-shirts and posters that had arrived.
  • Atriuum was upgraded, which led to a series of slow-downs and problems.  Charlie and Bruce have been working to correct these problems.  Charlie is also setting up cameras at each library so we can talk to each other with no phone charges.

Financial Reports – After reviewing the financial reports, Rachel made a motion to accept the reports, Sheila seconded, and it passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 10:55 a.m.  The next meeting will be held on March 10th.


McDonald County Library
Board of Trustees Minutes
March 10, 2012

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were Carrie Cline, Alice Snodgrass, Ann Crowder-Sanders, Rachel Abercrombie, Sheila Owens, and Erlene Gideon.

Reading of Minutes – After reading and discussing the February minutes, Ann made a motion to approve the minutes as written, Sheila seconded, and it passed unanimously.

Director’s Report –

  • Carrie presented the February statistics.
  • Carrie has started attending spring Family Nights and Carnivals at the county schools to promote the Summer Reading Program, beginning tonight at the Rocky Comfort School Carnival.
  • The Home School workshops have been held twice a month with outstanding attendance, and the past week was about Political Science and Government.  The kids had an election for McDonald County Sheriff, complete with a Primary Election, a General Election, and lots of campaigning.  The McDonald County Clerk’s office generously lent us a ballot box, a Vote Here sign, and I Voted stickers, which made the entire event very special.
  • With the 2012 Equalization funds, the library will put out a bid soon for a concrete project out front where the stairs are crumbling.
  • Ann will assist the library with finding master gardeners to help maintain the landscaping out front.

Financial Report – After reviewing the reports, Erlene made a motion to approve the financial reports, Rachel seconded, the they were approved unanimously.

Public comments on agenda items – no comments

Old Business – no old business

New Business – no new business

General public comments – no comments

Adjourn – Ann made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 10:30.  The next meeting will be held on April 14th.



McDonald County Library
Board of Trustees Minutes
April

(cancelled due to lack of quorum)


McDonald County Library
Board of Trustees Minutes
May
12, 2012

Roll Call -   The meeting was called to order at 10:10 a.m.  Those members present were Rachel Abercrombie, Alice Snodgrass, Sheila Owens, Ann Crowder-Sanders, and Carrie Cline.  Erlene Gideon was unable to attend.

Reading of Minutes – Since the April board meeting was cancelled due to lack of quorum, the March minutes were read and discussed.  Ann made a motion to approve the minutes as written, Rachel seconded, and the motion passed unanimously.

Director’s Report -

Financial Report – After reviewing the March and April financial reports, Rachel made a motion to approve them, Sheila seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business
A.  Budget Discussion – The expected property taxes are down so far this year, and the board discussed options for keeping the revenue coming in.  If we opted for a ten cent sales tax increase, the first increase ever for the library, it would double our income while showing up very small on property tax statements. The board recommended that the staff hand out a survey to our current library users to see what their feelings are on the subject, and the board can use their comments to proceed.

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded and the meeting was adjourned at 11 a.m.  The next meeting will be held on the third Saturday in June, on June 16th.



McDonald County Library
Board of Trustees Minutes
June 16, 2012

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Alice Snodgrass, Sheila Owens, Rachel Abercrombie, Ann Crowder-Sanders, Erlene Gideon, and Carrie Cline.

Reading of Minutes – After reviewing the May minutes, Sheila made a motion to approve the minutes as written, Rachel seconded, and the motion passed unanimously.

Director’s Report

  • Carrie presented the May statistics.
  • The Summer Reading Program is off to a flying start, with programs every Tuesday in Southwest City, and every Thursday in Pineville.
  • Jenna at the Noel Library is retiring as the Branch Manager, and will fill in part-time as needed.  Wes Ferguson has been named the new Branch Manager, and we wish to congratulate him!

Financial Reports – After reviewing the May financial reports, Ann made a motion to approve them, Erlene seconded, and the motion was approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Rachel made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 10:50 a.m.  The next meeting will be July 21st at 10 a.m.


McDonald County Library
Board of Trustees Minutes
July 21, 2012

Roll Call – The meeting was called to order at 10:15.  Those members present were Carrie Cline, Alice Snodgrass, Sheila Owens, Rachel Abercrombie, and Ann Crowder-Sanders.  Erlene Gideon was unable to attend.

Reading of Minutes – After reviewing the June minutes, Sheila made a motion to accept the minutes as written, Rachel seconded, and the motion passed unanimously.

Director’s Report

  • Carrie presented the statistics for June, including OverDrive usage.
  • The 2012 Tax Levy Hearing will be held before the next board meeting is called to order on August 11th.
  • Carrie demonstrated the Web Page Calculator that Bruce has designed for our patrons to calculate how much their property taxes would rise if a 5 cent voted tax increase was passed.  A survey will be created in August for our patrons at all three libraries to fill out, to get their feedback.
  • The Summer Reading Program is drawing to a close, and it has been another great year.  Carrie will have statistics at the August board meeting.
  • There are several free meetings that different staff members will be taking advantage of.  In August, Shannon will travel to Columbia for the Missouri State Library’s Basic Summer Institute, which is several days’ training for staff members without a degree.  They provide the training, room, and board for free.  Next Friday, Wes and Retha will travel to Springfield for another free workshop for Branch Managers, also provided by the Missouri State Library.  Carrie not only appreciates the availability of the free workshops, but having staff who are willing to attend!

Financial Reports – After reviewing the June financial reports and asking questions, Ann made a motion to approve the reports, Rachel seconded, and the reports were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A. Budget Amendment – Sheila made a motion to add $500 back into the Security line item, which had been removed at the beginning of the year for cost-saving reasons, but was deemed too important to drop.  Rachel seconded, and the budget was amended unanimously.

General public comments – none

Adjourn – Rachel made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 11:10 a.m.  The next meeting will be held on Saturday, August 11th.



McDonald County Library
Board of Trustees Minutes
August 11, 2012

Tax Levy Hearing – After reviewing the worksheet from the State Auditor’s Office, Rachel made a motion to set the 2013 tax levy at our voted (and allowed) $.10. Ann seconded the motion, and it passed unanimously.

Roll Call – The meeting was called to order at 10:00.  Those members present were Carrie Cline, Rachel Abercrombie, Ann Crowder-Sanders, and Erlene Gideon. Sheila Owens and Alice Snodgrass were unable to attend.

Reading of Minutes – After reviewing the July minutes, Rachel made a motion to accept the minutes as written, Ann seconded, and the motion passed unanimously.

Director’s Report

  • Carrie presented the statistics for July.
  • The Noel Library, Housing and the Senior Center were broken into over the weekend. The library experienced no damage, and only a little cash and an old laptop were taken. The police are working on it.
  • The Neosho Library Board of Trustees voted last month to end the long-standing reciprocal agreement between McDonald and Newton counties. Therefore, on September 1st, any of our card holders from Newton County will have to pay our $10 yearly fee per family to continue to use our library. McDonald Countians will have to pay $25 to use Newton County.
  • Shannon just returned from the Missouri State Library’s Summer Basic Institute, and really learned a lot and had a great time. The hotel, tuition, and food were all paid for by the State Library.
  • Carrie and Wes will attend the Noel Back-to-School event on Saturday afternoon, August 11th. They will give away bookmarks and stickers, and certificates for candy IF the children come to the Noel Library to redeem their certificates.
  • The Summer Reading Program is over, but Carrie doesn’t have complete reports from all of the branches yet. A final report will be presented next month.

Financial Reports – After reviewing the July financial reports, Ann made a motion to approve the reports, Rachel seconded, and the reports were approved unanimously.

Public comments on agenda items – none

Old Business

A. Tax Increase Discussion – This was tabled until all board members could be present.

New Business

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:20 a.m.  The next meeting will be held on Saturday, September 15th.



McDonald County Library
Board of Trustees Minutes
September

(cancelled due to lack of quorum)


McDonald County Library
Board of Trustees Minutes
October
13, 2012

Roll Call – The meeting was called to order at 10:10 a.m.  Those members present were Alice Snodgrass, Rachel Abercrombie, Sheila Owens, Erlene Gideon, Ann Crowder-Sanders, and Carrie Cline

Reading of Minutes – After reviewing the August minutes, Ann made a motion to accept them as written, Rachel seconded, and the motion was approved unanimously.

Director’s Report

  • Carrie presented the statistics for August and September.
  • The library recently received monetary gifts from different organizations.  The Noel Women’s Club donated $100 to the Noel Library.  The Noel Methodist Church VBS donated $125 to the Noel Library, and a poet named Kate Schapira chose our library to fund raise for, as we were in a drought-effected region.  Over one night, she raised $235 on her web site for the McDonald County Library.
  • Carrie attended the Missouri Library Associaton’s Fall Conference in Springfield and had a great learning experience.
  • The Homeschool workshops this semester are featuring a lot of science and safe experiments.
  • Eric’s Pest Control was called recently to spray for brown recluse spiders and other little bugs that are coming in on patrons’ items.   Also, the back door is leaking because the trap seems to be clogged that takes away excess rain water.  Plumbers are coming this next week.
  • The Fall Book Sale will be held October 22nd through the 27th.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and it was adjourned at 11:00 a.m.  The next few meetings will be held on the second Friday night of the month at 4:30 to see if this would work better for the trustees.  The next meeting will be held on November 9th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
November
9, 2012

Roll Call – The meeting was called to order at 4:40 p.m.  Those members present were Erlene Gideon, Ann Crowder-Sanders, Sheila Owens, Rachel Abercrombie, Alice Snodgrass, and Carrie Cline.

Reading of Minutes – The October minutes were read and discussed.  Sheila made a motion to accept the minutes as written, Ann seconded, and the motion was passed unanimously.

Director’s Report

  • Carrie presented the October statistics.
  • The fall Book Sale made over $700, all of which will be used to purchase new books and materials.
  • November is Clear Your Fines month at the library.  For a donation to Crosslines, any fines over $1 will be cleared.  This enables patrons with huge fines to clear them and start over, and the proceeds go toward a worthy cause, just in time for the holidays.
  • On Thanksgiving morning, Southwest City will again hold the Turkey Trot.  This year the proceeds will benefit the new Cultural Arts center, but Carrie will be the official timer on behalf of the library.
  • The library will have a booth at the Noel Christmas parade and Christmas train event on December 8th.
  • Carrie will be attending MPLD at the Lake from December 5th to the 7th.
  • The librarians would like the trustees to know that all of the historical notebooks kept behind the counter have been experiencing a makeover.  Precious items are being put into better and fewer notebooks.
  • Shirley Morgan Alps has been letting the library display her beautiful quilts throughout the holidays.

Financial Reports – After discussing the October reports, Ann made a motion to approve them, Erlene seconded, and the motion passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:15 p.m.  The next meeting will be on the third Friday, December 21st at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
December
21, 2012

Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Rachel Abercrombie, Alice Snodgrass, Sheila Owens, Ann Crowder-Sanders, and Carrie Cline.   Erlene Gideon did not attend.

Reading of Minutes – After reading and discussing the November minutes, Ann made a motion to accept them as written, Sheila seconded, and it passed unanimously.

Director’s Report

  • Carrie presented the statistics for November.
  • During the month of December, the library raised $419 for Crosslines.
  • Concerning the upcoming Healthcare Mandate for 2014, Carrie included some  helpful handouts from the Kaiser Foundation.
  • There was a problem with one of our online 941 payments from earlier in the year, as the payment did not go through and we didn’t know.  The library was charged a $75 fee for this, and as soon as the problem was discovered, the payment was resubmitted.
  • Carrie met with the library computer staff on Friday to discuss upcoming projects for 2013.  We also think problems have settled down in Noel and Southwest City, since we now turn the wireless off at closing.
  • The Southwest City Library Foundation donated $3,000 for books and materials to the Southwest City Library for 2013.
  • There are 2 upcoming grants that will be very helpful to us.  There is a nonfiction grant with no local match required, and an ebook grant with no local match required.

Financial Reports – After reviewing the reports from November, Sheila made a motion to approve them, Rachel seconded, and they passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business
A.  2013 Proposed Budget – Carrie presented a proposed 2013 budget, complete with cuts in several line items to adjust to our lowered receipt of property taxes.  Sheila made a motion to approve the proposed budget, Ann seconded, and it was approved unanimously.
Concerning the 2012 budget, less property tax money came in than expected, and the library spent more than they could afford.  Carrie proposed several options to cut some hours across the board, thus saving money in pay roll and utilities.  Ann made a motion to change Friday hours at all three buildings to be open from 1-6 p.m., beginning in January.  This cost-saving closure will be re-visited at the May Board Meeting.  Rachel seconded, and the vote was as follows:
Ann – yes
Alice – yes
Sheila – abstained
Rachel – yes
The yes votes carried the majority, and the motion was approved.

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:30 p.m.  The next meeting will be held on Friday night, January 11th at 4:30 p.m.