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McDonald County Library
Board of Trustees Minutes
 January

McDonald County Library
Board of Trustees Minutes
February

McDonald County Library
Board of Trustees Minutes
March 


McDonald County Library
Board of Trustees Minutes
April
 



McDonald County Library
Board of Trustees Minutes
May
 



McDonald County Library
Board of Trustees Minutes
June 



McDonald County Library
Board of Trustees Minutes
July
10, 2010

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were Carrie Cline, Alice Snodgrass, Sheila Owens, Rachel Abercrombie, Erlene Gideon, and Ann Crowder-Sanders.   Megan Hill attended as a guest.

Reading of Minutes - After reading and discussing the June minutes, Ann requested that two clarifications be made in the Director’s Report.  Sheila made a motion to accept the minutes with the two corrections, Erlene seconded, and the motion passed unanimously.

Director’s Report

Public comments on agenda items - none

Old Business

A.  Southwest City Library Update – Megan passed around the original floor plan and noted that the floor plan has been flipped.  After the core sample, the soil was found to be unstable, and the building had to be moved slightly to the north.  Megan has written a USDA grant for funding for the interior of the library, but either way, the building is set to be finished in December or January.  Carrie remarked that the library staff will need a few weeks to get everything purchased, moved in, and set up before the grand opening.  As soon as money arrives from the Foundation, the library will begin ordering material and processing it, so it will be ready in the winter.  Megan will be meeting with the Interior Building Committee soon, to finalize carpeting, furniture, and shelving.

New Business  - none

General public comments - none

Adjourn - Sheila made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 11:25 a.m.  The next meeting will be held on Saturday, August 14th.




McDonald County Library
Board of Trustees Minutes
August 14,
2010

Tax Levy Hearing – The board gathered for its annual tax levy hearing.  According to the paperwork from the county, sent by the State Auditor’s Office, the library can set the 2011 tax levy at the full ten cents as allowed by the Hancock Amendment.  Ann made a motion to set the tax levy at 10 cents, Rachel seconded, and the motion passed unanimously.  Carrie will fill out the paperwork and submit it to the County Clerk’s office.

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were Carrie Cline, Alice Snodgrass, Rachel Abercrombie, Erlene Gideon, and Ann Crowder-Sanders.   Sheila Owens was unable to attend.

Reading of Minutes - After reading and discussing the July minutes, Rachel made a motion to approve them as written, Erlene seconded, and the minutes were approved as written.

Director’s Report

Public comments on agenda items - none

Old Business - none

New Business  - none

General public comments - none

Adjourn - Ann made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 10:40 a.m.  The next meeting will be held on Saturday, September 11th.



McDonald County Library
Board of Trustees Minutes
September 11,
2010

The meeting was canceled due to lack of quorum.


McDonald County Library
Board of Trustees Minutes
October
9, 2010

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Alice Snodgrass, Sheila Owens, Rachel Abercrombie, and Carrie Cline.  Charlie Brown attended as a guest.  Ann Crowder-Sanders and Erlene Gideon were unable to attend.

Reading of Minutes – After reading and discussing the August 14th minutes, Rachel made a motion to approve the minutes as written, Sheila seconded, and the motion passed unanimously.

Director’s Report

Public Comments on Agenda Items – no comments

Old Business

A.  Southwest City Library Update – Library IT Charlie Brown gave a report about his meeting with Jay Mitchell from the Ozark Telephone Company concerning the high-speed connection at the new library.  Mr. Mitchell agreed to donate all of the plugs and labor to install these, and will also donate the patch panel and labor to tie all lines into the patch panel.

Charlie also commented on a few potential problems with the computer service in the new building.  The construction team was supposed to install 6 ethernet lines per station (1 per computer) in the tubes underneath the concrete, but only 1 was installed.  Charlie will now have to put in switches, which can cause all kinds of problems in the future.  Also, they were supposed to put in Cat 6 lines, but put in Cat 5 instead, which will not upgrade well in the future.  These two issues may cause the need for further work in the future, which is why he is alerting the board.

New Business – none

General Public Comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:35 a.m.  The next meeting will be held on Saturday, November 13th at 10 a.m.


McDonald County Library
Board of Trustees Minutes
November
13, 2010

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were Alice Snodgrass, Rachel Abercrombie, Ann Crowder-Sanders, Sheila Owens, and Carrie Cline.  Erlene Gideon was unable to attend.

Members of the public were Megan Hill, Marilyn Carnell-Williams, Rose Peck, Linda Johnson, Anna Gibbs, Beth Carr, and Tooter Gardner.

Reading of Minutes – The October minutes were read.  Sheila made a motion to accept the minutes as written, Rachel seconded, and it passed unanimously.

Director’s Report

  • Carrie presented the October statistics.
  • The library staff are busy ordering and processing new books for the Southwest City library.
  • Carrie is finalizing the 2011 Summer Reading Program grant from the Missouri State Library.  This  year will include an adult program, and the library will partner with the Noel Senior Center and Golden Living Center in Anderson.

Financial Reports – After reviewing the October reports, Ann made a motion to approve the financial reports, Sheila seconded, and it passed unanimously.

Public Comments on Agenda Items – Linda Johnson asked how the library planned to fund an additional library with the current tax levy it brings in.  Alice explained that there is money available for these expenses, the library has been getting a lot of grant money to fund extra projects and programs, and Megan said that the Foundation will still have money coming in for the next few years, and would be willing to have money available during the transition time. Alice also indicated that the library has budgeted conservatively in the past few years, and feels confident that we have the money for the additional library.
There were also concerns about the building project at the Pineville Library, and when that would take place.  The board explained that this project was tabled several years back in reaction to the failing economy and the addition of the Southwest City Library expenses.
Linda Johnson asked if the board intended to request a tax levy increase, and everyone was open to the idea when the time was right and the economy improved.

Old Business
A.  Southwest City Library Update – Megan Hill updated the board and members of the public on the upcoming Christmas Home Tour, and the library will be a stop.  The furniture will hopefully be ordered by December, and a grand opening in April is desired.
Concerning the transfer agreement, with the board’s approval, she would like the attorneys to get started forming the agreement, with the building and contents belonging to the McDonald County Library, with the only stipulation being that if the library is unable to keep the new building open as a library, the building will revert back to the foundation.
The foundation will retain possession of all of the donated land behind the library and be responsible for keeping that maintained.  A landscaping architect is working on plans right now.
Megan also handed out an article on ways to serve Spanish-speaking people, and mentioned that she has volunteers for the Southwest City Library if we want to try any programming or services.

New Business
A.  Friends of the Library – Several members of the current Friends group wondered if the library board wanted them to continue to exist or not.  A discussion was held concerning attempts to notify Friends members of meetings and where the latest list of members was.  Marilyn Carnell-Williams stated that a break-down of communication has happened between the Friends group and the library staff, and there was a request for more PR in the paper, etc.
Alice noted that the exceptional publicity concerning the Southwest City library was provided by the Foundation, not the library, and this was another thing that the Friends could do for the library.
After a lengthy discussion, it was agreed that a Friends of the McDonald County Library would be valued, and that a Friends representative to the board could provide information both ways.
Ann suggested they meet on board meeting Saturdays before the Board meeting, so that trustees, and library staff, and members could be involved in both meetings.
It was agreed that the Friends group needs new blood to develop a positive and active Friends group, with activities scheduled in advance to get volunteers scheduled in.  The board hopes to visit with the Friends group again soon.

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 11:15 a.m.  The next meeting will be held on Saturday, December 18th at 10 a.m.


McDonald County Library
Board of Trustees Minutes
December
18, 2010

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Carrie Cline, Alice Snodgrass, Erlene Gideon, Ann Crowder-Sanders, Rachel Abercrombie, and Sheila Owens. Megan Hill attended as a guest.

Reading of Minutes – After reading and discussing the November minutes, Erlene made a motion to approve the minutes as written, Ann seconded, and the minutes were approved unanimously.

Director’s Report:


Financial Report - After reviewing the November reports, Rachel made a motion to approve the financial reports, Erlene seconded, and it passed unanimously.

Public Comments on Agenda Items - none

Old Business
A.  Southwest City Library Update - Megan Hill presented information about the current status of the building. Plans continue to develop concerning the legal agreement of handing the building over to the McDonald County Library.  Right now, a grand opening date will be in late April, early May.  It might coincide with Old Timer’s Day in Southwest City.
Carrie will find out potential budget numbers from MOREnet concerning the new building and connectivity costs, so that Megan can present these numbers to Jay Mitchell at the Ozark Telephone Company.  He is a big contributor to the new building and would like to provide Internet access instead of MOREnet, if the price is competitive.
The foundation intends to have one more Home Tour next year, as this year was another great success.  She would like to have the library as one of the tour stops, if it’s ok with the staff.  Carrie assured her the staff would be very supportive.

New Business
A.  2011 Proposed Budget – Carrie presented figures to set the 2011 budget.  Many of these numbers will have to be amended as the year progresses and the new library opens, but the budget can be revisited and amended at any time.  With only one change to the income portion, Rachel made a motion to approve the 2011 budget as written, Sheila seconded, and it passed unanimously.

General Public Comments - none

Adjourn - Sheila made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 11:30 a.m.  The next meeting will be held on January 8th.