Roll Call – The meeting was called to order at 10:00 a.m. Those members present were Brenda Kilby, Erlene Gideon, Sheila Owens, Alice Snodgrass, Marilyn O'Brien, and Carrie Cline. Megan Hill attended as a guest.
Reading of Minutes - The December minutes were discussed, and Brenda made a motion to accept the minutes as written. Erlene seconded the motion, and it passed unanimously.
Director's Report
*Carrie presented the statistics for December, and the 2008 total statistics.
*The library received a healthy January property tax, and expect more as people receive their income tax refund before paying their property taxes.
*The library received the Summer Reading Program grant for $10,000 they applied for.
*The library made $300 for Crosslines in the months of November and December.
*The library is entering tax season, and is receiving a few federal forms.
*Carrie is having trouble coming up with potential trustees from the Jane area, and asked for some suggestions.
Roll Call – The meeting was called to order at 10:05 a.m. Those members present were Erlene Gideon, Sheila Owens, Alice Snodgrass, Rachel Abercrombie, and Carrie Cline. Marilyn O'Brien was unable to attend.
Reading of Minutes - The January minutes were discussed, and Sheila made a motion to accept the minutes as written. Erlene seconded the motion, and it passed unanimously.
Director's Report
*Carrie presented the statistics for January.
*We are still waiting to see if we will receive any Equalization funds this year, and any information about State AId is still unknown.
*Carrie attended her first Summer Reading Promotional evening at the Math family night at Rocky Comfort. She plans many more this spring at all of the schools.
Financial Report - After reviewing and discussing the financial reports, Erlene made a motion to accept them, Sheila seconded, and the motion passed unanimously.Roll Call – The meeting was called to order at 10:05 a.m. Those members present were Erlene Gideon, Sheila Owens, Marilyn O'Brien, Rachel Abercrombie, and Carrie Cline. Alice Snodgrass was unable to attend and had contacted Carrie earlier in the week.
Reading of Minutes - The February minutes were discussed, and Marilyn made a motion to accept the minutes as written. Erlene seconded the motion, and it passed unanimously.
Director's Report
*Carrie presented the statistics for February.
*Carrie will host a Homeschool program on March 26th about the proper use of a library and research tools.
*Thursday morning Story Times are getting bigger and bigger, and are a great plan to bring your preschooler.
*Retha has been speaking each month at the Senior Center in Noel and twice for the Noel Women's group on the library and local history.
*Carrie has several evening events at area schools to promote the Summer Reading Program.
*Carrie has joined the Chamber, expecting both the Anderson and Pineville/Jane Chambers to form one McDonald County Chamber, thereby making it possible for her to be involved.
*After lowering the price for non-profits, the Library will have a booth at the Business Expo on March 28th.
*Carrie attended the Missouri State Library's videoconference update on legislative issues, and gave a recap to the board. (p. 6)
*Bruce and the entire staff have been working very hard to completely recreate the web site, making it even more user friendly and full of great information.
*Carrie has been asked by her peers to attend ALA's National Library Legislative Day in May to represent small and rural libraries to our congressmen. Many of the other public libraries in the state have already pledged a total of $950 to help defer the cost.
Financial Report - After
reviewing and discussing the financial reports, Erlene made a motion to
accept them, Marilyn seconded, and the motion passed unanimously.
McDonald
County Library
Board
of Trustees Minutes
April 2009
no quorum
McDonald
County Library
Board
of Trustees Minutes
May 2009
no quorum
Roll Call – The meeting was called to order at 10:10 a.m. Those members present were Carrie Cline, Erlene Gideon, Sheila Owens, and Rachel Abercrombie. Marilyn O'Brien and Alice Snodgrass were unable to attend.
Reading of Minutes - After reading and discussing the June minutes, Rachel requested that the 4:05 a.m. be changed to p.m. Other than that, Erlene made a motion to approve the minutes, Rachel seconded, and they were approved unanimously.]
Director's Report
*Carrie presented the June statistics.'
*Carrie has been asked to speak about the library at the July 23rd meeting of the Republican Club.
*The Southwest City Library is moving right along, and the architect came and spent the morning at the Pineville Library to see what changes might be needed with the proposed floor plan. The Foundation is hoping to break ground this fall, as the dirt work has been donated, to prove to the residents that they are serious about building the new library.
*The Summer Reading Program is our biggest ever, and none of it would be possible without the continued help of Debra Coffee, Dalana Fuller, Sheila Owens, Carol Owens, and Susan Needham, and Alice Snodgrass volunteered her time recently when a lot of the staff was on vacation.
Financial Report - After discussed the report, Rachel made a motion to approve it, Erlene seconded, and the motion was approved unanimously.
Public comments on agenda items - none
Old Business - none
New Business
A. Computer System Bids - Charlie came up with bids to perform an entire rebuild of the Pineville and Noel networks, and Carrie presented these to the board. With the money left in Equalization, only a few hundred dollars will need to come out of the Money Market savings. Rachel made a motion to approve the bid, including Charlie's estimated time, Erlene seconded, and the motion passed unanimously.
General public comments - none
Adjourn - Erlene made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:50 a.m. The next meeting will be held on Saturday, August 8th.
Roll Call – The meeting was called to order at 10:00 a.m. Those members present were Carrie Cline, Erlene Gideon, Sheila Owens, and Rachel Abercrombie. Alice Snodgrass and Marilyn O'Brien were unable to attend. Dianna Afuvai attended as a guest.
Reading of Minutes - After reading and discussing the August minutes, Rachel moved to approve the minutes as written, Erlene seconded, and the motion passed unanimously.
Director's Report
*Carrie presented the August statistics.
*Carrie attended the ARSL (Association of Rural and Small Libraries) conference in Gatlinburg, Tennessee last week and had a marvelous learning opportunity.
*The Library is attending the area schools in September and October to promote National Library Card Month by giving a small presentation to 3rd and 4th graders, and by attending assemblies to hand out final awards to those involved in the 2009 Summer Reading Program.
*The new computer network is ready to be installed as soon as the new cabinet comes in.
Financial Report - After discussed the report, Erlene made a motion to approve it, Rachel seconded, and the motion was approved unanimously.
Public comments on agenda items - none
Old Business
A. SW City Library Update - Dianna Afuvai came in lieu of Megan Hill to update the board on the status of the new library project. Carrie asked about Prevailing Wage, to make sure that no penalties would be incurred by the library in the future, and Dianna will look into it with the rest of the Foundation board.
New Business - none
General public comments - none
Adjourn - Rachel made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 10:30 a.m. The next meeting will be held on Saturday, October 10th.
McDonald
County Library
Board
of Trustees Minutes
October 2009
Roll Call – The meeting was called to order at 10:05 a.m. Those members present were Carrie Cline, Erlene Gideon, Sheila Owens, and Alice Snodgrass. Rachel Abercrombie and Marilyn O'Brien were unable to attend.
Reading of Minutes - After reading and discussing the September minutes, Sheila moved to approve the minutes as written, Erlene seconded, and the motion passed unanimously.
Director's Report
*Carrie presented the September and October statistics.
*The library overpaid Librarica for our Cassie system, which they have credited to our account. Therefore, we are paid up through 2011.
*The library is placing booksmarks with candy in Christmas bags for the Chamber and Sugar Creeks Betterment, so support the community and market the library.
*The homeschool programs have been very successful this fall.
*Carrie has once again applied for a Summer Reading Program grant, as there is a chance she can get it for a second year.
Financial Report - After discussed the report, Sheila made a motion to approve it, Erlene seconded, and the motion was approved unanimously.
Public comments on agenda items - none
Old Business - none
New Business - none
General public comments - none
McDonald
County Library
Board
of Trustees Minutes
December 12, 2009
Roll Call - The meeting was called to order at 10:00 a.m. Those members present were Erlene Gideon, Sheila Owens, Marilyn O'Brien, Alice Snodgrass, Rachel Abercrombie, and Carrie Cline.
Reading of Minutes - After reading and discussing the November minutes, Marilyn made a motion to accept the minutes as written, Erlene seconded, and the motion passed unanimously.
Director's Report -
*Carrie presented the statistics for November.
*Carrie reported that the series of Home School workshops continues to grow, with over 40 participants at the last event.
*Carrie attended MPLD, where tax abatement and assessment were discussed.
*The Missouri Library Association recently eliminated the Executive Director position due to finances, but the organization will still have an active membership, and the board members were encouraged to participate in the Trustees & Friends Division.
*The T-3 line in Noel continues to be worked on by Charlie and Morenet. It should be up soon.
Financial Report - After discussing the financial reports, Erlene made a motion to accept the reports, Rachel seconded, and the motion carried unanimously.
Public Comments on Agenda Items - none
Old Business - none
New Business
A. 2010 Proposed Budget - After a great deal of discussion on salaries and other line items, Erlene made a motion that the salaried positions be given a 3% raise, the $10.71 position be raised to $12.00, the $10.00 position be raised to $11.00, and the part-time hourly rate be raised to $9.50. Sheila seconded this, and it passed uanimously.
Sheila then made a motion to accept the proposed 2010 budget, with the necessary change to the Salary line. Erlene seconded this, and it passed unanimously.
General Public Comments - none
Adjourn - Erlene made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:50 a.m. The next meeting will be held on January 9th.