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McDonald County Library
Board of Trustees Minutes
 January 17, 2009

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Brenda Kilby,  Erlene Gideon, Sheila Owens, Alice Snodgrass, Marilyn O'Brien, and Carrie Cline.  Megan Hill attended as a guest.

Reading of Minutes -  The December minutes were discussed, and Brenda made a motion to accept the minutes as written.  Erlene seconded the motion, and it passed unanimously.

Director's Report

        *Carrie presented the statistics for December, and the 2008 total statistics.

        *The library received a healthy January property tax, and expect more as people receive their income tax refund before paying their property taxes.

        *The library received the Summer Reading Program grant for $10,000 they applied for.

        *The library made $300 for Crosslines in the months of November and December.

        *The library is entering tax season, and is receiving a few federal forms.

        *Carrie is having trouble coming up with potential trustees from the Jane area, and asked for some suggestions.

Financial Report - After reviewing and discussing the financial reports, Brenda made a motion to accept them, Erlene seconded, and the motion passed unanimously.

Public comments on agenda items - none

Old Business
            A.  SW City Library Update - Megan Hill returned with the Commitment Resolution.  After discussion, Brenda made a motion to adopt the Commitment  Resolution, Sheila seconded, and it passed unanimously.

            B.  2009 Budget Amendments - After much discussion, the Board approved a pay raise from $9.64 to $10/hour, and all of the part-time employees a raise to $9/hour in appreciation of their excellent work.  Two employees were changed from hourly to salary, as they have been at the library several years and have mostly administrative duties.  Brenda made a motion to accept Option 2 of the salary options for Retha & Francine, plus the 2 hourly raises.  Marilyn seconded, and it passed unanimously.

New Business
            A.  2008 Budget Finalized - Carrie presented the final 2008 budget with several proposed changes.  Sheila made a motion to approve the changes to the budget to finalize it, Marilyn seconded, and it was approved unanimously.

General public comments - none

Adjourn - Erlene made a motion to adjourn the meeting, Brenda seconded, and the meeting was adjourned at 11:20 a.m.  The next meeting will be held on February 21st.

McDonald County Library
Board of Trustees Minutes
February 21, 2009

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were  Erlene Gideon, Sheila Owens, Alice Snodgrass, Rachel Abercrombie, and Carrie Cline.  Marilyn O'Brien was unable to attend.

Reading of Minutes -  The January minutes were discussed, and Sheila made a motion to accept the minutes as written.  Erlene seconded the motion, and it passed unanimously.

Director's Report

        *Carrie presented the statistics for January.

        *We are still waiting to see if we will receive any Equalization funds this year, and any information about State AId is still unknown.

        *Carrie attended her first Summer Reading Promotional evening at the Math family night at Rocky Comfort.  She plans many more this spring at all of the schools.

Financial Report - After reviewing and discussing the financial reports, Erlene made a motion to accept them, Sheila seconded, and the motion passed unanimously.

Public comments on agenda items - none

Old Business
            A.  Retirement Options -
Sheila Owens made a motion to pay 1% of each full-time employee's expected 2009 gross income for retirement to their existing accounts at Edward Jones, because of the bad economic outlook.  Erlene seconded, and it passed unanimously.

New Business - none

General public comments - none

Adjourn - Rachel made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 10:30 a.m.  The next meeting will be held on March 14th.

McDonald County Library
Board of Trustees Minutes
March 14, 2009

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were  Erlene Gideon, Sheila Owens, Marilyn O'Brien, Rachel Abercrombie, and Carrie Cline.  Alice Snodgrass was unable to attend and had contacted Carrie earlier in the week.

Reading of Minutes -  The February minutes were discussed, and Marilyn made a motion to accept the minutes as written.  Erlene seconded the motion, and it passed unanimously.

Director's Report

        *Carrie presented the statistics for February.

        *Carrie will host a Homeschool program on March 26th about the proper use of a library and research tools.

        *Thursday morning Story Times are getting bigger and bigger, and are a great plan to bring your preschooler.

        *Retha has been speaking each month at the Senior Center in Noel and twice for the Noel Women's group on the library and local history.

        *Carrie has several evening events at area schools to promote the Summer Reading Program.

        *Carrie has joined the Chamber, expecting both the Anderson and Pineville/Jane Chambers to form one McDonald County Chamber, thereby making it possible for her to be involved.

        *After lowering the price for non-profits, the Library will have a booth at the Business Expo on March 28th.

        *Carrie attended the Missouri State Library's videoconference update on legislative issues, and gave a recap to the board. (p. 6)

        *Bruce and the entire staff have been working very hard to completely recreate the web site, making it even more user friendly and full of great information.

        *Carrie has been asked by her peers to attend ALA's National Library Legislative Day in May to represent small and rural libraries to our congressmen.  Many of the other public libraries in the state have already pledged a total of $950 to help defer the cost.

Financial Report - After reviewing and discussing the financial reports, Erlene made a motion to accept them, Marilyn seconded, and the motion passed unanimously.

Public comments on agenda items - none

Old Business - none
           
New Business - none

General public comments - Mr. John Fitts presented a letter earlier in the week to present to the board, which was discussed and is now in the minutes (p. 13-15)

Adjourn - Marilyn made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:50 a.m.  The next meeting will be held on April 11th.

McDonald County Library
Board of Trustees Minutes
April
2009

no quorum



McDonald County Library
Board of Trustees Minutes
May
2009

no quorum



McDonald County Library
Board of Trustees Minutes
June 24, 2009

Roll Call - The meeting was called to order at 4:05 p.m.  Those members present were Erlene Gideon, Sheila Owens, Marilyn O'Brien, Alice Snodgrass, and Carrie Cline.  Rachel Abercrombie was unable to attend..  Bruce Arnold and Charlie Brown attended as guests.

Reading of Minutes - The March minutes were discussed, and Marilyn made a motion to approve the minutes as written.  Erlene seconded the motion, and it passed unanimously.

Director's Report
    *Carrie presented the statistics for March, April and May.

    *Carrie reported on the great success of the Summer Reading Program , so far.  With the help of the grant from the Missouri State Library, the school librarians have been able to keep the school libraries open a few hours each week during Summer School.  Their circulation reports have been stupendous, and worthy of note to the School Board.  Wal-Mart has donated a total of $3000 toward the program, which has enabled the purchase of gift cards and prizes for many readers in the county.

    *Carrie would like to thank Dalana Fuller, Debra Coffee, Sheila Owens, and Carol Owens for their continued support and volunteer work during each Story Time.  With the large number of attendees, it would be very difficult to serve everyone without their help.

    *Bruce Arnold has resigned as Network IT, but will remain as the web designer for a reduced fee.  After a series of interviews, Charlie Brown from Midwest IT Services has been hired as his replacement.  Charlie was introduced to the board and Bruce explained briefly about his resignation after 12 years and the need for a rebuild of library systems by Charlie.  The board will expect a proposal of bids at the July board meeting.

Financial Report - After reviewing and discussing the financial report, Sheila made a motion to accept them, Marilyn seconded, and the motion passed unanimously.

Public Comments on Agenda Items - none

Old Business - none

New Business - none

General public comments - none

Adjourn - Sheila made a motion to adjourn the meeting, Marilyn seconded, and the meeting was adjourned at 4:40 p.m.  The next meeting will be held on July 18th.


McDonald County Library
Board of Trustees Minutes
July
18, 2009

Roll Call – The meeting was called to order at 10:10 a.m.  Those members present were Carrie Cline, Erlene Gideon, Sheila Owens, and Rachel Abercrombie.  Marilyn O'Brien and Alice Snodgrass were unable to attend.

Reading of Minutes - After reading and discussing the June minutes, Rachel requested that the 4:05 a.m. be changed to p.m.  Other than that, Erlene made a motion to approve the minutes, Rachel seconded, and they were approved unanimously.]

Director's Report 

    *Carrie presented the June statistics.'

    *Carrie has been asked to speak about the library at the July 23rd meeting of the Republican Club.

    *The Southwest City Library is moving right along, and the architect came and spent the morning at the Pineville Library to see what changes might be needed with the proposed floor plan.  The Foundation is hoping to break ground this fall, as the dirt work has been donated, to prove to the residents that they are serious about building the new library.

    *The Summer Reading Program is our biggest ever, and none of it would be possible without the continued help of Debra Coffee, Dalana Fuller, Sheila Owens, Carol Owens, and Susan Needham, and Alice Snodgrass volunteered her time recently when a lot of the staff was on vacation.

Financial Report - After discussed the report, Rachel made a motion to approve it, Erlene seconded, and the motion was approved unanimously.

Public comments on agenda items - none

Old Business - none

New Business

    A.  Computer System Bids - Charlie came up with bids to perform an entire rebuild of the Pineville and Noel networks, and Carrie presented these to the board.  With the money left in Equalization, only a few hundred dollars will need to come out of the Money Market savings.   Rachel made a motion to approve the bid, including Charlie's estimated time, Erlene seconded, and the motion passed unanimously.

General public comments - none

Adjourn - Erlene made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:50 a.m.  The next meeting will be held on Saturday, August 8th.




McDonald County Library
Board of Trustees Minutes
August  8,
2009

Tax Levy Hearing - Carrie explained about our current voted tax levy of $.10 per mil, and how we have been rolled back due to the Hancock Amendment to $.0987.  Marilyn made a motion to set our tax levy for 2010 at $.10 voted rate, so as not to voluntarily roll back, Rachel seconded, and the motion passed unanimously.

Roll Call - The meeting was called to order at 10:05 a.m.  Those members present were Carrie Cline, Erlene Gideon, Sheila Owens, Rachel Abercrombie, Marilyn O'Brien and Alice Snodgrass.

Reading of Minutes - After reading and discussing the July minutes, Marilyn moved to approve the minutes as written, with a typo change on Alice's name.  Erlene seconded, and the motion carried unanimously.

Director's Report
    *Carrie presented the statistics for July.

    *Carrie presented the Summer Reading Program final statistics for both the juvenile and teen programs, and explained in greater detail about the grant received from the Missouri State Library.

    *Using LSTA federal funds, the Missouri State Library is paying for all public libraries to be involved with a courier service.  Twice a week a courier comes to our library to drop off and pick up Inter Library Loan books, thus making it less expensive for the library and our patrons.

    *Carrie spoke at the Republican Party meeting, and heard many compliments about our library, our web site, our genealogy department, and the Summer Reading Program.

    *Francine attended MLNC's cataloging training in Springfield and had a great learning experience.

    *The library will have a booth at Jesse James Days again this year.

    *Carrie requested that the September meeting be held on the 19th, since she will be gone to a conference on the 12th.

Financial Report - After discussing the report, Erlene made a motion to approve it, Sheila seconded, and the motion was approved unanimously.

Old Business - none

New Business
    A.  MOREnet Training Opportunity -
Since her retirement, Alice would like to attend any MOREnet training sessions on behalf of the library, and bring back information, which would be wonderful.

General public comments - none

Adjourn - Sheila made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 11:00 a.m.  The next meeting will be held on Saturday, September 19th.


McDonald County Library
Board of Trustees Minutes
September  19,
2009

Roll Call – The meeting was called to order at 10:00 a.m.  Those members present were Carrie Cline, Erlene Gideon, Sheila Owens,  and Rachel Abercrombie.  Alice Snodgrass and Marilyn O'Brien were unable to attend.  Dianna Afuvai attended as a guest.

Reading of Minutes - After reading and discussing the August minutes, Rachel moved to approve the minutes as written,  Erlene seconded, and the motion passed unanimously.

Director's Report 

    *Carrie presented the August statistics.

    *Carrie attended the ARSL (Association of Rural and Small Libraries) conference in Gatlinburg, Tennessee last week and had a marvelous learning opportunity.

    *The Library is attending the area schools in September and October to promote National Library Card Month by giving a small presentation to 3rd and 4th graders, and by attending assemblies to hand out final awards to those involved in the 2009 Summer Reading Program.

    *The new computer network is ready to be installed as soon as the new cabinet comes in.

Financial Report - After discussed the report, Erlene made a motion to approve it, Rachel seconded, and the motion was approved unanimously.

Public comments on agenda items - none

Old Business 

    A.  SW City Library Update - Dianna Afuvai came in lieu of Megan Hill to update the board on the status of the new library project.  Carrie asked about Prevailing Wage, to make sure that no penalties would be incurred by the library in the future, and Dianna will look into it with the rest of the Foundation board.

New Business - none

General public comments - none

Adjourn - Rachel made a motion to adjourn the meeting, Erlene seconded, and the meeting was adjourned at 10:30 a.m.  The next meeting will be held on Saturday, October 10th.



McDonald County Library
Board of Trustees Minutes
October
2009


McDonald County Library
Board of Trustees Minutes
November
14, 2009

Roll Call – The meeting was called to order at 10:05 a.m.  Those members present were Carrie Cline, Erlene Gideon, Sheila Owens,  and Alice Snodgrass.  Rachel Abercrombie and Marilyn O'Brien were unable to attend.  

Reading of Minutes - After reading and discussing the September minutes, Sheila moved to approve the minutes as written,  Erlene seconded, and the motion passed unanimously.

Director's Report 

    *Carrie presented the September and October statistics.

    *The library overpaid Librarica for our Cassie system, which they have credited to our account.  Therefore, we are paid up through 2011.

    *The library is placing booksmarks with candy in Christmas bags for the Chamber and Sugar Creeks Betterment, so support the community and market the library.

    *The homeschool programs have been very successful this fall.

    *Carrie has once again applied for a Summer Reading Program grant, as there is a chance she can get it for a second year.

Financial Report - After discussed the report, Sheila made a motion to approve it, Erlene seconded, and the motion was approved unanimously.

Public comments on agenda items - none

Old Business - none 

New Business - none

General public comments - none

Adjourn - Erlene made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 10:40 a.m.  The next meeting will be held on Saturday, December 12th

McDonald County Library
Board of Trustees Minutes
December
12, 2009

Roll Call - The meeting was called to order at 10:00 a.m.  Those members present were Erlene Gideon, Sheila Owens, Marilyn O'Brien, Alice Snodgrass, Rachel Abercrombie, and Carrie Cline.

Reading of Minutes - After reading and discussing the November minutes, Marilyn made a motion to accept the minutes as written, Erlene seconded, and the motion passed unanimously.

Director's Report - 

        *Carrie presented the statistics for November.

        *Carrie reported that the series of Home School workshops continues to grow, with over 40 participants at the last event.

        *Carrie attended MPLD, where tax abatement and assessment were discussed.

        *The Missouri Library Association recently eliminated the Executive Director position due to finances, but the organization will still have an active membership, and the board members were encouraged to participate in the Trustees & Friends Division.

        *The T-3 line in Noel continues to be worked on by Charlie and Morenet.  It should be up soon.

Financial Report - After discussing the financial reports, Erlene made a motion to accept the reports, Rachel seconded, and the motion carried unanimously.

Public Comments on Agenda Items - none

Old Business - none

New Business 

    A.  2010 Proposed Budget -   After a great deal of discussion on salaries and other line items, Erlene made a motion that the salaried positions be given a 3% raise, the $10.71 position be raised to $12.00, the $10.00 position be raised to $11.00, and the part-time hourly rate be raised to $9.50.  Sheila seconded this, and it passed uanimously.

        Sheila then made a motion to accept the proposed 2010 budget, with the necessary change to the Salary line.  Erlene seconded this, and it passed unanimously.

General Public Comments - none

Adjourn - Erlene made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 10:50 a.m.  The next meeting will be held on January 9th.