Roll Call - The meeting was called to order at 10:10 a.m.  Those members present were Gerald Elkins, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline.  Teresa Carlin was absent, and Beth Carr attended as a guest.

Reading of Minutes - After reviewing the open and closed minutes from December, Gerald requested that the motion that was made to go into Closed Session contain the Missouri State Statute allowing this action per the Sunshine Law, as the motion was made correctly during the board meeting, but was not included in the minutes.  Brenda made a motion to approve the minutes with this correction, Marilyn seconded, and it carried unanimously.

Director's Report
    *The December and 2004 Total Statistics were presented.

    *The letter from the County Commission was presented, which reappoints Brenda Kilby for her final term and appoints Teresa Carlin for her first official term, after completing the term of the trustee before her.

    *Carrie's grant to go to the Oxford Round Table was rejected, as the State Library didn't want to fund anything overseas.

    *Wal-Mart will be presenting money to Non-Profit organizations before the opening of the Jane store.  Although we haven't been officially notified, we were informed that we would almost certainly be receiving something, and the Awards of Funds ceremony will be Monday, January 24th at 5:30 p.m.

Financial Report - After reviewing the December report, Marilyn made a motion to approve the report, Joy seconded, and it carried unanimously.

Old Business
    A.  Bond Issue Planning - Carrie is to ask her fellow directors at the next Librarians Anonymous meeting all about their building projects.  We discussed how to make our campaign successful and to learn from mistakes.  For next month, the goal is to set up a timeline of events.

New Business
    A.  2004 Final Budget - After reviewing the 2004 final budget, Marilyn made a motion to approve the budget, Brenda seconded, and it carried unanimously.

Concerning the leftover funds, Marilyn made a motion that $5000 each be added to the Building Fund CD and the Capital Improvements CD.  Joy seconded this and it carried unanimously.

Brenda made a motion to adjourn the meeting, Joy seconded, and it was adjourned at 11:05 a.m.

The next meeting will be on February 12th.

Roll Call -  The meeting was called to order at 10:02 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline

Reading of Minutes - After reviewing the  minutes from January, Gerald requested that 2 amendments be made to the minutes.   Marilyn made a motion that the minutes be approved with the two amendments, Brenda seconded, and it passed unanimously.

Director's Report
    *The January Statistics were presented.

    *Carrie has written a grant to attend the Young Child's Conference in March, but even if the grant is not approved, she would like to attend anyway, as it is well within our budget.  The board had no problems with this.

    *We were notified that Wal-Mart would not be giving any funds or donations to the library, which was quite disturbing, as other libraries in the area received funds when their Wal-Marts opened.  Carrie is going to make contact with the new manager and make her aware that the library exists and that we need donations for our programs and services.

    *We did not receive any of our expected tax money in January, but received a small check in February for railroad taxes.  Our big check did arrive on February 2nd for over $100,000 as expected.
   
    *New grant opportunities are now available, such as the one for a new computer laptop lab, staff training, and senior workshops.

    *Carrie has been invited to speak at a Summer Reading Program workshop on March 4th, and the State Library is paying all of her expenses.

    *Carrie presented her February/March newsletter as printed on the new color laser printer.


Financial Report - After reviewing the January report, Teresa made a motion to approve the Financial Report, Joy seconded, and it passed unanimously.

Old Business
    A.  Tax Increase Planning - Different ideas were discussed for collecting surveys of our patrons and citizens of the county.  Discussion was held about the building project, but Carrie reminded them that this is not part of the Tax Increase project.  Carrie is to bring a list of services and programs that other area libraries have to the next meeting, and the board will begin drafting a survey in March and April.  We will also begin organizing a community committee to help with this project.

New Business
    A. Equalization Approval - Carrie presented a bid for a thin-client server and explained the advantages of this service and changing to Linux.  Brenda made a motion to approve this purchase, Joy seconded, and it passed unanimously.

Teresa made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:40 a.m.

The next meeting will be on March 19th.

Roll Call -  The meeting was called to order at 10:02 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline

Reading of Minutes - After reviewing the  minutes from February, Brenda made a motion that the minutes be approved , Joy seconded, and it passed unanimously.

Director's Report
    *The February Statistics were presented.

    *Carrie has written a grant to host a Senior Fair, but whether or not the grant is approved, the library will hold this event anyway, just on a lower budget.  On Sunday afternoon, May 1st from 1-5 p.m., area agencies have been invited to set up booths around the library, and area Seniors (ages 50+) can come in, browse, enjoy freebies, collect information, and get a good look at the library.

    *Carrie received the Show Me Grant to attend the Conference on the Young Years in March.

    *Our Network Consultant wrote a letter to the Board, advising them on our future wireless plans.  Carrie will look into this and present her findings to the board in April.


Financial Report - After reviewing the February report, Teresa made a motion to approve the Financial Report, Brenda seconded, and it passed unanimously.

Old Business
    A.  Tax Increase Planning - Carrie presented her different findings to the board, concerning architects, community calendars, a video conferencing lab, and  services that other libraries offer.

New Business
    A. Patron Complaint - There was a patron complaint presented to the board concerning our sign prohibiting concealed firearms from being carried into the library building.  Carrie is going to consult Kent Brown, a library attorney, and provide the board with the information when she receives it.  As Board President, Gerald will contact the patron to let him know we are looking into the matter, and he will again be contacted when we receive a legal answer.

Marilyn made a motion to adjourn the meeting, Joy seconded, and it was adjourned at 10:55 a.m.

The next meeting will be on April 9th.

Roll Call -  Gerald called the meeting to order at 10:00 a.m.  Those members present were Gerald Elkins, Brenda Kilby,  Joy Gilgen, Marilyn Carnell-Williams, Teresa Carlin and Carrie Cline.  Desara Short attended as a guest.

Reading of Minutes - After reviewing the June minutes,Joy made a motion to approve the minutes, Brenda seconded, and it carried unanimously.

Director's Report -
    *The June statistics were presented.  Pineville's video check-out statistic was wrong, but Book Systems is working on that.

    *Carrie presented a very kind letter that was accompanied by a $50 donation to the library.

    *Our next board meeting will include the official Tax Levy Hearing.

    *The June 22nd Chautauqua Program featuring Paxton Williams portraying George Washington Carver was a great success.  Diamond's Program this year was attended by more people than any other place in the state.

    *Carrie presented a series of letters between the McDonald County Commission and Mr. Fitts, including a letter from Steve Geeding correcting his previous letter.  It states that the Library Board is the final authority and has the power to set whatever policies they feel are necessary.

    *We are proud to report that we have received a Digitization grant, a Computer Lab grant, and a Gates Grant to replace all computers over 3 years old.

    *The McDonald County Fair is coming up in 2 weeks, and Carrie will have a booth to promote the library.

    *On July 21st, Carrie will be the guest speaker at the Grove Friends of the Library Luncheon about our Jesse James collection and new Digitization grant.

Financial Report - After reviewing the financial statements, Brenda made a motion to approve the report, Joy seconded, and it carried unanimously.

Public Comments - There were no public comments.

Old Business
    A.  Driveway - After discussing the encroaching driveway and looking over our deeds and surveys from the lock box, Marilyn moved to retain a lawyer who will look at the situation and contact the home owner.  Joy seconded this, and it was unanimously approved.  Gerald will approach Mr. Evenson about this matter.

    B.  Library Services Planning - Desara Short presented a logo for our PR campaign.  She will make a few minor changes for the next board meeting, and we thank her for her efforts.  Marilyn wrote up a sample survey form that Carrie will type up and email to the trustees for their input.  These surveys will be collected during the McDonald County Fair and Jesse James Days to give our public an opportunity to suggest future services and ideas.

New Business
    A.  Reconsideration of Material - Carrie presented a form filled out by a patron wishing to have "Alice on the Outside" removed from the Juvenile section.  Each board member read the offending chapter, and they all agreed that it was a perfectly acceptable book that did not violate our policies.  Carrie will send a letter to the patron.

    B.  Budget Amendments - After reviewing the amended 2005 budget and proposed changes, Brenda made a motion to accept the proposed budget amendments.  Teresa seconded and it carried unanimously.

Public Comments - There were no public comments.

Joy made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:15 a.m.  The next meeting will be on August 13th.

Tax Levy Public Hearing - Carrie presented the tax statements from the County Clerk's office, showing that we have been maintained at our current roll-back of  $.0984.  Brenda made a motion to set the 2006 tax levy at $.0984, due to the Hancock involuntary rollback.  Marilyn seconded, and it carried uanimously.

Roll Call -  Gerald called the meeting to order at 10:10 a.m.  Those members present were Gerald Elkins, Brenda Kilby,  Joy Gilgen, Marilyn Carnell-Williams, Teresa Carlin and Carrie Cline.  Howard McKenney and Maureen Leonard attended as guests.

Reading of Minutes - After reviewing the July minutes, Marilyn made a motion to approve the minutes, Joy seconded, and it carried unanimously.

Director's Report -
    *The July statistics were presented.  Carrie figured out the problem with the lack of renewal statistics, and presented corrected and accurate Statistics for May and June, also.

    *Carrie bid out our $45,000 CD upon renewal, and the Goodman State Bank won with a 6-month rate of 3.7%.

    *Carrie presented a graph of our current library patrons, based upon their ages.

    *Carrie tried to set up a booth at Jesse James Days, but the library's canopy was torn up and restaked down by someone overnight, and broke.  Also, the location of the booth made it almost impossible to attract anyone to fill out a survey, so it didn't work out.

    *Carrie will be rebidding our building and contents insurance with better coverage in 2006, when the library can budget in the higher cost.

    *Carrie presented her Jesse James presentation at the Grove Friends of the Library, and it was success.  She has been asked to present it to the McDonald County Lion's Club on August 18th.

    *The Summer Reading Program was a huge success.  Of the 218 children that signed up, 154 actively read and participated, reading 1492 hours in June and July.  The final awards Feast will be on August 19th.

Financial Report - After reviewing the financial statements, Teresa made a motion to approve the report, Joy seconded, and it carried unanimously.

Public Comments - There were no public comments.

Old Business
    A.  Driveway - Mr. Evenson gave his opinion about the property, based on the documents he had.  The board has asked Carrie to arrange for a new survey of our property to get a better understanding of where our boundaries are.

    B.  Library Services Planning - After the poor turnout at Jesse James Days, the entire board will help canvas the county and set up in key locations to have surveys filled out.  Everyone will have their arrangements made with the store owners by the September board meeting.

New Business
    A.  AFLAC Insurance Presentation - Howard McKenney made a presentation of Aflac insurance.  Carrie is to present the insurance to the employees that they may purchase themselves, with possible assistance from the library in the future.

    B.  Resignation - Joy Gilgen tendered her resignation, as she has other business that is taking her time.  With regret, Teresa accepted Joy's resignation, Marilyn seconded, and it passed unanimously.  We thank Joy for her time of dedication and service, and wish her well.

Public Comments - There were no public comments.

Marilyn made a motion to adjourn the meeting, Teresa seconded, and it was adjourned at 11:3- a.m.  The next meeting will be on September 10th.

---

---

Saturday, October 15, 2005 10:00 a.m.

Roll Call – Gerald called the meeting to order at 10:00 a.m.  Those members present were Gerald Elkins, Dianna Afuvai, Marilyn Carnell-Williams, and Carrie Cline.  Brenda Kilby and Teresa Carlin were unable to attend.

Reading of Minutes – After reading the September proposed minutes, Marilyn made a motion to approve them as written, Dianna seconded, and it passed unanimously.

Director’s Report –

• Carrie presented the statistics for September.
• The board wishes to formerly welcome our new trustee, Dianna Afuvai, to the board.
• Carrie is looking into a security system / silent alarm for the library, and different major companies will be contacted for bids.
• The Missouri State Library sent out a letter, detailing our 2006 fees and State Aid / Equalization funds that we can expect.
• Carrie will be presenting “The Making of the Jesse James Movie” to the Grove Grand Traveler’s Club on Monday morning, October 17th.  There should be well over 100 people in attendance.

Financial Report – After reviewing the discussing the financial reports, Dianna made a motion to approve them, Marilyn seconded, and it carried unanimously.

Special Presentation from Jenna Rossi.
    Jenna and Wes welcomed everyone to the Noel Community Library, and answered  questions the board had. 
Jenna remarked that there have been requests for computer classes for older patrons, which Carrie will conduct.  Carrie will also look into acquiring instructors for more advanced classes, including asking the Extension Office for some ideas. 
    Carrie and Jenna will also put more items in the Noel and Southwest City newspapers promoting the Noel Library.

Old Business
    A.  Evenson Letter – Gerald obtained a corrected version of Mr. Evenson’s July 29th letter, both of which have been formerly entered into the minutes.
    Marilyn would like Carrie to investigate the areas of the library property that are shaded in gray and green on the survey, to see if we need to quick-deed these areas and where they stand legally.


    B.  Library Services Planning -

• The  Library has collected close to 100 surveys so far, and the collecting continues.  Carrie will have a report on the findings of the surveys at the next meeting.
• Carrie contacted the Corner Stone Bank in both Tiff City and Southwest City about the possibility of placing our Internet computers in their facilities.  The bank president will speak to his Tech People and get back with Carrie.  The board then discussed other areas of the county that computers could be placed, and read over Carrie’s proposed letter to the different businesses.

New Business – There was no new business.

Adjourn – Dianna made a motion to adjourn the meeting, Marilyn seconded, and it was adjourned at 11:10 a.m.  The board enjoyed visiting the Noel Library and would like to hold meetings at different places around the county.  Carrie will contact different locations for a meeting spot for November 12th.

---

---

McDonald County Library
Board of Trustees Minutes
December 2005