JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC

McDonald County Library
Board of Trustees Minutes
January 8, 2005

Roll Call - The meeting was called to order at 10:10 a.m.  Those members present were Gerald Elkins, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline.  Teresa Carlin was absent, and Beth Carr attended as a guest.

Reading of Minutes - After reviewing the open and closed minutes from December, Gerald requested that the motion that was made to go into Closed Session contain the Missouri State Statute allowing this action per the Sunshine Law, as the motion was made correctly during the board meeting, but was not included in the minutes.  Brenda made a motion to approve the minutes with this correction, Marilyn seconded, and it carried unanimously.

Director's Report
    *The December and 2004 Total Statistics were presented.

    *The letter from the County Commission was presented, which reappoints Brenda Kilby for her final term and appoints Teresa Carlin for her first official term, after completing the term of the trustee before her.

    *Carrie's grant to go to the Oxford Round Table was rejected, as the State Library didn't want to fund anything overseas.

    *Wal-Mart will be presenting money to Non-Profit organizations before the opening of the Jane store.  Although we haven't been officially notified, we were informed that we would almost certainly be receiving something, and the Awards of Funds ceremony will be Monday, January 24th at 5:30 p.m.

Financial Report - After reviewing the December report, Marilyn made a motion to approve the report, Joy seconded, and it carried unanimously.

Old Business
    A.  Bond Issue Planning -
Carrie is to ask her fellow directors at the next Librarians Anonymous meeting all about their building projects.  We discussed how to make our campaign successful and to learn from mistakes.  For next month, the goal is to set up a timeline of events.

New Business
    A.  2004 Final Budget -
After reviewing the 2004 final budget, Marilyn made a motion to approve the budget, Brenda seconded, and it carried unanimously.

Concerning the leftover funds, Marilyn made a motion that $5000 each be added to the Building Fund CD and the Capital Improvements CD.  Joy seconded this and it carried unanimously.

Brenda made a motion to adjourn the meeting, Joy seconded, and it was adjourned at 11:05 a.m.

The next meeting will be on February 12th.


McDonald County Library
Board of Trustees Minutes
February 12 2005

Roll Call -  The meeting was called to order at 10:02 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline

Reading of Minutes - After reviewing the  minutes from January, Gerald requested that 2 amendments be made to the minutes.   Marilyn made a motion that the minutes be approved with the two amendments, Brenda seconded, and it passed unanimously.

Director's Report
    *The January Statistics were presented.

    *Carrie has written a grant to attend the Young Child's Conference in March, but even if the grant is not approved, she would like to attend anyway, as it is well within our budget.  The board had no problems with this.

    *We were notified that Wal-Mart would not be giving any funds or donations to the library, which was quite disturbing, as other libraries in the area received funds when their Wal-Marts opened.  Carrie is going to make contact with the new manager and make her aware that the library exists and that we need donations for our programs and services.

    *We did not receive any of our expected tax money in January, but received a small check in February for railroad taxes.  Our big check did arrive on February 2nd for over $100,000 as expected.
   
    *New grant opportunities are now available, such as the one for a new computer laptop lab, staff training, and senior workshops.

    *Carrie has been invited to speak at a Summer Reading Program workshop on March 4th, and the State Library is paying all of her expenses.

    *Carrie presented her February/March newsletter as printed on the new color laser printer.


Financial Report - After reviewing the January report, Teresa made a motion to approve the Financial Report, Joy seconded, and it passed unanimously.

Old Business
    A.  Tax Increase Planning - Different ideas were discussed for collecting surveys of our patrons and citizens of the county.  Discussion was held about the building project, but Carrie reminded them that this is not part of the Tax Increase project.  Carrie is to bring a list of services and programs that other area libraries have to the next meeting, and the board will begin drafting a survey in March and April.  We will also begin organizing a community committee to help with this project.

New Business
    A. Equalization Approval - Carrie presented a bid for a thin-client server and explained the advantages of this service and changing to Linux.  Brenda made a motion to approve this purchase, Joy seconded, and it passed unanimously.

Teresa made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:40 a.m.

The next meeting will be on March 19th.



McDonald County Library
Board of Trustees Minutes
March 5, 2005

Roll Call -  The meeting was called to order at 10:02 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams, Joy Gilgen, Brenda Kilby and Carrie Cline

Reading of Minutes - After reviewing the  minutes from February, Brenda made a motion that the minutes be approved , Joy seconded, and it passed unanimously.

Director's Report
    *The February Statistics were presented.

    *Carrie has written a grant to host a Senior Fair, but whether or not the grant is approved, the library will hold this event anyway, just on a lower budget.  On Sunday afternoon, May 1st from 1-5 p.m., area agencies have been invited to set up booths around the library, and area Seniors (ages 50+) can come in, browse, enjoy freebies, collect information, and get a good look at the library.

    *Carrie received the Show Me Grant to attend the Conference on the Young Years in March.

    *Our Network Consultant wrote a letter to the Board, advising them on our future wireless plans.  Carrie will look into this and present her findings to the board in April.


Financial Report - After reviewing the February report, Teresa made a motion to approve the Financial Report, Brenda seconded, and it passed unanimously.

Old Business
    A.  Tax Increase Planning - Carrie presented her different findings to the board, concerning architects, community calendars, a video conferencing lab, and  services that other libraries offer.

New Business
    A. Patron Complaint - There was a patron complaint presented to the board concerning our sign prohibiting concealed firearms from being carried into the library building.  Carrie is going to consult Kent Brown, a library attorney, and provide the board with the information when she receives it.  As Board President, Gerald will contact the patron to let him know we are looking into the matter, and he will again be contacted when we receive a legal answer.

Marilyn made a motion to adjourn the meeting, Joy seconded, and it was adjourned at 10:55 a.m.

The next meeting will be on April 9th.

McDonald County Library
Board of Trustees Minutes
April
9, 2005

Roll Call -  Gerald called the meeting to order at 9:55 a.m.  Those members present were Gerald Elkins, Brenda Kilby, Teresa Carlin, Joy Gilgen and Carrie Cline.  Marilyn Carnell was unable to attend.  Guests included Mr. Fitts and Mr. Nycum.

Reading of Minutes - After reviewing the March minutes, Brenda made a motion to approve them as written, Teresa seconded, and it carried unanimously.

Director's Report -
    *The March statistics were presented.

    *Carrie presented the new April newsletter.

    *Carrie expressed her gratitude for being allowed to attend the Conference on the Young Years.  It was a wonderful and highly educational event, and the State Library grant paid 75% of her expenses.

    *The staff has migrated from Concourse circulation system to Atriuum. 

    *Carrie has finished a grant proposal for the new laptop computer lab and a proposal for digitization, written mainly by Bruce Arnold.  We should hear something by this summer.

    *The Senior Fair will be held at the library on May 1st from 1-5 p.m.  Even if the grant proposal is rejected, the event will continue, but extra funds would really help.

    *Carrie had conversations with Telephone Company employees who are unhappy with the board's idea to provide free wireless throughout town.  Carrie presented this information to the board so they could make a decision.

Financial Report - After reviewing the financial statements, Teresa made a motion to approve the report, Joy seconded, and it carried unanimously.

Old Business
    A.  Review of Policy -
Mr. Fitts gave an opening statement in opposition to our current Concealed Firearms policy with a statement from Gerald.  After discussion, Brenda moved to table the issue until next month, so that she could further review the matter and not make a "knee jerk" decision.  Mr. Fitts expressed his displeasure with postponing the vote, but the matter was tabled until the next meeting.

New Business
    A.  Equalization Funds -
The library has received our 2005 Equalization funds, and Carrie presented a list of requests.  Joy made a motion to approve the Electrical Rewiring Project, up to $5000.  If our desired bid goes over, Carrie is to revisit the issue with the board.  Teresa seconded, and it passed unanimously.
Brenda made a motion to approve all other requests, Joy seconded, and it passed unanimously.

    B.  Driveway Issue - Marilyn was going to present an issue concerning a neighboring driveway, but was unable to attend the meeting.  Teresa requested that the matter be tabled until next month when Marilyn can be in attendance.

Joy made a motion to adjourn the meeting, Teresa seconded, and it was adjourned at 11:15 a.m.  The next meeting will be held on May 7 at 10 a.m.

McDonald County Library
Board of Trustees Minutes

May 7, 2005

Roll Call -  Gerald called the meeting to order at 10:10 a.m.  Those members present were Gerald Elkins, Brenda Kilby, Teresa Carlin, Joy Gilgen, Marilyn Carnell-Williams and Carrie Cline. .  Guests included Mr. Fitts.

Reading of Minutes - After reviewing the April  minutes, Teresa made a motion to approve the minutes with the one correction, , Joy seconded, and it carried unanimously.

Director's Report -
    *The April statistics were presented.

    *The Senior Fair was a great success, and Carrie found out at the last minute that she did get the grant.

    *The 2005 Summer Reading Program is fast approaching, and Carrie mentioned a few of the activities planned.

    *The staff has migrated from Concourse circulation system to Atriuum, with only two or three days worth of lost records.

    *Carrie will be attending the Grove Genealogical Fair next Saturday from 9-3 to exhibit our Jesse James Digitization Project.

Financial Report - After reviewing the financial statements, Marilyn made a motion to approve the report, Brenda seconded, and it carried unanimously.

Old Business
    A.  Review of Policy -
Mr. Fitts once again gave an opening statement in opposition to our current Concealed Firearms policy.  Teresa then reported to the board that she had spent the last few weeks talking to a cross-section of the general public about this policy.  Teachers, veterans, policemen, and all others felt that firearms had no place in the library at all.  She also discussed the matter with a McDonald County Deputy before attending the meeting, and he mentioned that we might have a liability issue.  Brenda presented an article and some policy suggestions, based on other libraries and their policies, which are attached to these minutes.
After discussion, Brenda made a motion to adopt the following policy and post an 11 X 14 sign stating "The McDonald County Library prohibits the possession of a firearm, or any other weapon of any kind, on its property, by anyone, regardless of an authorized permit."  This policy should also prohibit employees from carrying concealed weapons to work also.  Marilyn seconded this motion, and it passed unanimously.

Joy had to leave the meeting.

    B.  Equalization Funds - Carrie proposed purchasing two 19" pivoting monitors for the circulation computers, to enable the staff to work more efficiently without scrolling so much.  She also presented an exciting grant opportunity in which we could purchase 11 new computers and monitors to replace older models for the public, and only pay 25%, thanks to the next round of Gates Grants.  Marilyn made a motion to approve both of these proposals, Brenda seconded, and it carried unanimously.  The board would also like Carrie to purchase a good digitital video camera for use in PR.

    C.  Driveway Issue - Marilyn expressed her concerns about a neighboring driveway that seems to be encroaching on the library property.  After discussion, Marilyn made a motion that we ask a simple question of Mr. Evenson about the library's rights and liability where this is concerned.  Brenda seconded this, it passed unanimously, and Carrie will ask Mr. Evenson's advice.

    D.  Tax Increase Planning - Gerald made a motion to express the board's gratitude to the staff for their hard work making the Senior Fair a success.  Carrie and Bruce are to work on a power point program that the board members can use to present information to the public, but only after we have our facts and figures correct.  Carrie is to ask the State Library and Kent Brown to give a brief statement explaining the Hancock Amendment, and Marilyn and Carrie will work on a survey to give out this summer at the different events, to gauge the public's opinions.  A PR gimmick was discussed, and Brenda will work on creating a living mascot for our future public events.

New Business
    A.  Tables -
The library will be selling the 5 older tables, and Marilyn mentioned that the Sugar Creeks Betterment was interested.  The board set the price at 5 tables for $200.

    B.  Canopies - The library owns three pop-up canopies that could be available for the public to use, if it didn't interfere with library programming.  Carrie is to make up a usage agreement and a fee.

Carrie is to work on amending the policy to make room for two different Public Comments on each agenda by next month.

Marilyn made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:20 a.m.  The next meeting will be on June 11th at 10 a.m.



McDonald County Library
Board of Trustees Minutes
June 11, 2005

Roll Call -  Gerald called the meeting to order at 10:05 a.m.  Those members present were Gerald Elkins, Brenda Kilby,  Joy Gilgen, and Carrie Cline.  Marilyn Carnell-Williams and Teresa Carlin were unable to attend due to illness.

Reading of Minutes - After reviewing the May  minutes, Brenda made a motion to approve the minutes, Joy seconded, and it carried unanimously.

Director's Report -
    *The May statistics were presented.

    *Carrie attended the June MPLD (MO Public Library Directors) meeting in Hannibal and reported about the cuts received to State Aid.  Our state aid is currently at 55 cents per capita, but has been lowered to 44 cents.

    *Carrie is currently reviewing our insurance coverage with our agent.

    *Carrie will bring the information from the lock box to the next meeting, to look at property boundaries.  Brenda made a motion that we notify the gentleman who has constructed a driveway into our property to cease and desist.  Joy seconded this motion by voting yes, and Gerald voted no.

    *Carrie tried to get a simple explanation of the effects of the Hancock Amendment on library operations, but was unsuccessful due to the complexity of the amendment.

    *Carrie presented a tally of Senior Fair evaluations.

    *On June 22 at 2 p.m. the library will be hosting a Chautauqua Program featuring Paxton Williams portraying George Washington Carver.

    *Carrie presented a short movie presentation after the board meeting featuring the Summer Reading Program kickoff RenFaire.

Financial Report - After reviewing the financial statements, Joy made a motion to approve the report, Brenda seconded, and it carried unanimously.

Old Business
    A.  Equalization Bid -
Carrie posted the electrical job in the newspaper and called companies for bids, and only Gilliam Electric gave a bid, which was over the original $5000 approved.  Brenda made a motion to accept the bid of  $6500, Joy seconded, and it carried unanimously.

    B.  Library Services Planning - A discussion was held on the importance of the Hancock Amendment and making sure our public knows that we do not run on sales tax but property tax.

New Business
    A.  Policy Amendments -
Carrie presented two new policy amendments, concerning the weapons ban and the order of business on the agenda.  Brenda made a motion that both policies be amended, Joy seconded, and it passed unanimously.

    B.  Public Behavior - Brenda wanted to go on record as stating that she was offended by the public's behavior at the last board meeting and the personal attack to her, and requested that all future guests be straightforward, but respectful.

Joy made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:10 a.m.  The members then watched the 6 minute presentation on our Summer Reading Program event.  The next meeting will be held on July 9th at 10 a.m.
McDonald County Library
Board of Trustees Minutes

Saturday, July 9, 2005  10:00 a.m.

Roll Call -  Gerald called the meeting to order at 10:00 a.m.  Those members present were Gerald Elkins, Brenda Kilby,  Joy Gilgen, Marilyn Carnell-Williams, Teresa Carlin and Carrie Cline.  Desara Short attended as a guest.

Reading of Minutes - After reviewing the June minutes,Joy made a motion to approve the minutes, Brenda seconded, and it carried unanimously.

Director's Report -
    *The June statistics were presented.  Pineville's video check-out statistic was wrong, but Book Systems is working on that.

    *Carrie presented a very kind letter that was accompanied by a $50 donation to the library.

    *Our next board meeting will include the official Tax Levy Hearing.

    *The June 22nd Chautauqua Program featuring Paxton Williams portraying George Washington Carver was a great success.  Diamond's Program this year was attended by more people than any other place in the state.

    *Carrie presented a series of letters between the McDonald County Commission and Mr. Fitts, including a letter from Steve Geeding correcting his previous letter.  It states that the Library Board is the final authority and has the power to set whatever policies they feel are necessary.

    *We are proud to report that we have received a Digitization grant, a Computer Lab grant, and a Gates Grant to replace all computers over 3 years old.

    *The McDonald County Fair is coming up in 2 weeks, and Carrie will have a booth to promote the library.

    *On July 21st, Carrie will be the guest speaker at the Grove Friends of the Library Luncheon about our Jesse James collection and new Digitization grant.

Financial Report - After reviewing the financial statements, Brenda made a motion to approve the report, Joy seconded, and it carried unanimously.

Public Comments - There were no public comments.

Old Business
    A.  Driveway - After discussing the encroaching driveway and looking over our deeds and surveys from the lock box, Marilyn moved to retain a lawyer who will look at the situation and contact the home owner.  Joy seconded this, and it was unanimously approved.  Gerald will approach Mr. Evenson about this matter.

    B.  Library Services Planning - Desara Short presented a logo for our PR campaign.  She will make a few minor changes for the next board meeting, and we thank her for her efforts.  Marilyn wrote up a sample survey form that Carrie will type up and email to the trustees for their input.  These surveys will be collected during the McDonald County Fair and Jesse James Days to give our public an opportunity to suggest future services and ideas.

New Business
    A.  Reconsideration of Material - Carrie presented a form filled out by a patron wishing to have "Alice on the Outside" removed from the Juvenile section.  Each board member read the offending chapter, and they all agreed that it was a perfectly acceptable book that did not violate our policies.  Carrie will send a letter to the patron.

    B.  Budget Amendments - After reviewing the amended 2005 budget and proposed changes, Brenda made a motion to accept the proposed budget amendments.  Teresa seconded and it carried unanimously.

Public Comments - There were no public comments.

Joy made a motion to adjourn the meeting, Brenda seconded, and it was adjourned at 11:15 a.m.  The next meeting will be on August 13th.



McDonald County Library
Board of Trustees Minutes

Saturday, August 13, 2005 10:00 a.m.


Tax Levy Public Hearing -
Carrie presented the tax statements from the County Clerk's office, showing that we have been maintained at our current roll-back of  $.0984.  Brenda made a motion to set the 2006 tax levy at $.0984, due to the Hancock involuntary rollback.  Marilyn seconded, and it carried uanimously.

Roll Call -  Gerald called the meeting to order at 10:10 a.m.  Those members present were Gerald Elkins, Brenda Kilby,  Joy Gilgen, Marilyn Carnell-Williams, Teresa Carlin and Carrie Cline.  Howard McKenney and Maureen Leonard attended as guests.

Reading of Minutes - After reviewing the July minutes, Marilyn made a motion to approve the minutes, Joy seconded, and it carried unanimously.

Director's Report -
    *The July statistics were presented.  Carrie figured out the problem with the lack of renewal statistics, and presented corrected and accurate Statistics for May and June, also.

    *Carrie bid out our $45,000 CD upon renewal, and the Goodman State Bank won with a 6-month rate of 3.7%.

    *Carrie presented a graph of our current library patrons, based upon their ages.

    *Carrie tried to set up a booth at Jesse James Days, but the library's canopy was torn up and restaked down by someone overnight, and broke.  Also, the location of the booth made it almost impossible to attract anyone to fill out a survey, so it didn't work out.

    *Carrie will be rebidding our building and contents insurance with better coverage in 2006, when the library can budget in the higher cost.

    *Carrie presented her Jesse James presentation at the Grove Friends of the Library, and it was success.  She has been asked to present it to the McDonald County Lion's Club on August 18th.

    *The Summer Reading Program was a huge success.  Of the 218 children that signed up, 154 actively read and participated, reading 1492 hours in June and July.  The final awards Feast will be on August 19th.

Financial Report - After reviewing the financial statements, Teresa made a motion to approve the report, Joy seconded, and it carried unanimously.

Public Comments - There were no public comments.

Old Business
    A.  Driveway - Mr. Evenson gave his opinion about the property, based on the documents he had.  The board has asked Carrie to arrange for a new survey of our property to get a better understanding of where our boundaries are.

    B.  Library Services Planning - After the poor turnout at Jesse James Days, the entire board will help canvas the county and set up in key locations to have surveys filled out.  Everyone will have their arrangements made with the store owners by the September board meeting.

New Business
    A.  AFLAC Insurance Presentation - Howard McKenney made a presentation of Aflac insurance.  Carrie is to present the insurance to the employees that they may purchase themselves, with possible assistance from the library in the future.

    B.  Resignation - Joy Gilgen tendered her resignation, as she has other business that is taking her time.  With regret, Teresa accepted Joy's resignation, Marilyn seconded, and it passed unanimously.  We thank Joy for her time of dedication and service, and wish her well.

Public Comments - There were no public comments.

Marilyn made a motion to adjourn the meeting, Teresa seconded, and it was adjourned at 11:3- a.m.  The next meeting will be on September 10th.


McDonald County Library
Board of Trustees Minutes

Saturday, September 10, 2005 10:00 a.m.

<"font size="4">Roll Call - The meeting was called to order at 10:10 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams, and Carrie Cline.  Brenda Kilby was unable to attend.

Reading of Minutes - The August minutes were read and discussed.  Marilyn made a motion to approve the minutes, Teresa seconded, and it passed unanimously.


Director's Report -
  • Carrie presented the Statistics.  The numbers at both libraries were up this month.
  • The Friends of the Library fall Book Sale will be held October 18-22.
  • Carrie has been invited by the Grove Grand Traveler's Club to present her "Making of the Jesse James Movie" on October 17th.
  • Carrie presented the board with the Aflac Dental plan, to go along with the packet received last month.
  • Velta Strong has been hired at the Pineville Library.
  • There has been some confusion about a potential new board member from the Noel area.  An appointment was made, but she apparently does not want to be a board member.  The Commission will clear the issue up next week.
  • MOREnet has announced a rate increase for all libraries, but Carrie does not know what the new rate will be yet.

Financial Report - After reviewing and discussing the financial reports, Teresa made a motion to approve them, Marilyn seconded, and it was passed unanimously.

Public Comments on Agenda Items

Old Business
    A.  Land Survey Results -
Carrie presented the newest survey of the library property, along with photos of the current corner markers.  The new driveway that has been in question is not in library property, and not a problem.  Carrie met the land owners who have been very kind.

    B.  Library Services Planning - Carrie brought an idea to the board concerning the usage of the 8 older Gateway computers.  For the next meeting, Carrie is to look at different areas around the county that might like to have a little
"mini lab", see what locations might be willing to take responsibility for them, work up a budget, and form an Introductory Packet for potential host sites.  We will later make our presentations to potential cities, highlighting the positive aspects of hosting these computers.
    Marilyn had a question from the architect, who wishes the library to make a commitment.  The board decided that no commitment can be made at this time, but Marilyn will see what a drawing of a possible new Library Building might be, and let the board know.  This could be a good Equalization project for 2006.

Adjournment - Marilyn made a motion to adjourn the meeting, Teresa seconded, and the meeting was adjourned at 11:40 a.m.  The next meeting will be held on October 15th at the Noel Library.


Saturday, October 15, 2005 10:00 a.m.

Roll Call – Gerald called the meeting to order at 10:00 a.m.  Those members present were Gerald Elkins, Dianna Afuvai, Marilyn Carnell-Williams, and Carrie Cline.  Brenda Kilby and Teresa Carlin were unable to attend.

Reading of Minutes –
After reading the September proposed minutes, Marilyn made a motion to approve them as written, Dianna seconded, and it passed unanimously.

Director’s Report –


Financial Report –
After reviewing the discussing the financial reports, Dianna made a motion to approve them, Marilyn seconded, and it carried unanimously.

Special Presentation from Jenna Rossi.
    Jenna and Wes welcomed everyone to the Noel Community Library, and answered  questions the board had. 
Jenna remarked that there have been requests for computer classes for older patrons, which Carrie will conduct.  Carrie will also look into acquiring instructors for more advanced classes, including asking the Extension Office for some ideas. 
    Carrie and Jenna will also put more items in the Noel and Southwest City newspapers promoting the Noel Library.


Old Business
    A.  Evenson Letter –
Gerald obtained a corrected version of Mr. Evenson’s July 29th letter, both of which have been formerly entered into the minutes.
    Marilyn would like Carrie to investigate the areas of the library property that are shaded in gray and green on the survey, to see if we need to quick-deed these areas and where they stand legally.



    B.  Library Services Planning -

New Business –
There was no new business.

Adjourn –
Dianna made a motion to adjourn the meeting, Marilyn seconded, and it was adjourned at 11:10 a.m.  The board enjoyed visiting the Noel Library and would like to hold meetings at different places around the county.  Carrie will contact different locations for a meeting spot for November 12th.

McDonald County Library
Board of Trustees Minutes

Saturday, November 12, 2005 10:00 a.m.
Goodman State Bank

Roll Call –  Gerald called the meeting to order at 10:00 a.m.  Those members present were Gerald Elkins, Dianna Afuvai, Carrie Cline and Brenda Kilby.  Marilyn Carnell-Williams was unable to attend.

Reading of Minutes - After reviewing the October minutes, Brenda made a motion to accept the minutes as written, with two grammatical changes, Dianna seconded, and it carried unanimously.

Director's Report

    *Carrie presented the October statistics.

    *Carrie has been approved for health insurance for 2006, which the trustees will look into.

    *Carrie discussed the library's land survey question with Elk River Abstract, who suggested that we already own that little strip of land as we maintain it, and have maintained it for many years.  His advice was to do nothing, as to investigate the matter would cost a lot of money.

    *The 2006 Proposed Budget will be discussed and approved in December.

    *The January meeting was going to be held in Longview, but the board requested that this be cancelled until the weather is more trustworthy.  The January meeting will be held in Pineville as usual.

    *The library has already received the 2006 Equalization funds and A&E funds, so project planning can begin.

Financial Report - After reviewing the October financial reports, Dianna made a motion to approve the financial statements, Brenda seconded, and it carried unanimously.

Public comments on agenda items - No comments.

Old Business
    A.  Library Services Planning - The board requested that Carrie gather up information for talking points, so that the entire board can "hit the road" and let our patrons know about our need for a tax increase on the April ballot.  The school system will have a large tax increase proposal at the same time, and we are experiencing the same amount of growth.  Brenda will make a series of ads for the newspapers by the next board meeting.

    Carrie presented the totals of the 116 library surveys received so far.  Most of the comments were extremely helpful and positive.

New Business
    A.  Security System - Carrie brought in the two bids she was able to collect on panic systems for the library.  Brenda made a motion to accept the library director's recommendation and purchase the system that she thinks best.  Dianna seconded, and it carried unanimously.

    B.  Trustee Resignation - Carrie presented a letter of resignation from Teresa Carlin, who has become too busy to continue as a trustee.  The board and library staff will try to find active library patrons from the Stella-Longview-Powell area to recommend to the County Commission.  We thank Teresa for her hard work and dedication.

General Public Comments - no comments

Adjourn - Dianna made a motion to adjourn the meeting, Brenda seconded, and the meeting was adjourned at 11:30 a.m.  The next meeting will be held on December 17th.


McDonald County Library
Board of Trustees Minutes
December
2005