Roll Call - Gerald called the meeting to order at 10:05 a.m.  Those members present were Gerald Elkins, Brenda Kilby, Marilyn Carnell-Williams, Joy Gilgen and Carrie Cline.  Teresa Carlin was unable to attend.

Reading of Minutes - The July 10th minutes were read and discussed.  Brenda made a motion to approve the minutes as written, Marilyn seconded, and the motion carried unanimously.  The August 25th minutes were then read and discussed.  Brenda made a motion to approve the minutes as written, Joy seconded, and it carried unanimously.

Director's Report
    *The Statistics for July and August were presented.

    *Carrie had an information booth again this year at both the McDonald County Fair and the Jesse James Days Celebration in Pineville.  All were thankful for the lovely weather.

    *According to an informational letter from the State Auditor's Office, our tax levy has apparently been rolled back again this year to .0984.  Because this is an involuntary rollback, we will not lose our State Aid. (Any tax levy under .10 is not eligible for State Aid.)

    *Because of the many power outages, Carrie has written a letter to Empire Electric requesting their immediate help.  Marilyn requested a carbon copy to the City of Pineville and to the newspaper.

    *Carrie was invited to speak at the Secretary of State's Council on Library Development on Friday, September 10th.  She was able to relate the importance of small regional groups of Library Directors who meet periodically and share ideas.  All expenses, other than food, was paid by the State Library.

    *Carrie gave a brief overview of library operations to the new trustees.

Financial Report - After reviewing the financial statements, Joy made a motion to approve the report, Brenda seconded, and it passed unanimously.

Old Business
    A.  Jane Location - Brenda made a motion to investigate the feasibility of having a branch location eventually put in the Jane area.  Brenda and Gerald will do research and report back to the board next meeting.  Joy seconded this, and it passed unanimously.

New Business -
    A.  Trustee Positions - Marilyn made a motion that we accept the resignation of Jim Bradley, Brenda seconded, and it passed unanimously.  The board wishes to thank Jim for his service, and we welcome our two new trustees, Marilyn Carnell-Williams and Joy Gilgen.

    Brenda made a motion to adjourn the meeting, Joy seconded, and it was adjourned at 11:20 a.m.  The next meeting will be held on October 9th.

Roll Call - Gerald called the meeting to order at 10:05 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Joy Gilgen, Marilyn Carnell-Williams, Brenda Kilby and Carrie Cline.

Reading of Minutes - After reviewing the September 11th minutes, Brenda made a motion to approve them as written, Joy seconded, and it carried unanimously.

Director's Report
    *Carrie presented the September statistics.

    *Empire Electric phoned Carrie in response to the letter complaining about our many power outages.  They sent several crews to help with hurricane cleanup, but will investigate our site in two to three weeks.  We haven't seen them yet, so if they do not show by next board meeting, Carrie will give them a reminder call.

    *Carrie handed out a copy of the 2004 Proposed Budget to the new trustees.

    *Carrie gave a report of her conversation with Becky Wells from the State Auditor's Office.  Because of the Hancock Amendment, our tax levy will continue to be rolled back as growth continues, instead of the library ever seeing an increase in funds.  Teresa made a motion to invite a representative from the State Auditor's office to speak with us, preferably before the election, and we are to invite all of the local officials who are affected by this to attend.  Joy seconded this motion, and it carried unanimously.

    *The Noel Library statistics have improved greatly over this time last year, and Joyce Short from Noel Housing recently put in a $4000 zoned heating and air unit, which we greatly appreciate.  Local patrons are using our facility much more, and Saturdays have exploded from 3-4 people in attendance to over 30 the last two weeks.

    *Carrie gave a brief report on our website, and a few of the highlights that can be found, including our card catalog, the 2004 minutes, new titles, Summer Reading Program photos, MODOT updates, and all of our wonderful resources from the Genealogy/Local History page.  Our digitization project was discussed, as was the possibility of placing our monthly newsletter on line, and putting an article in the paper reminding our patrons that it can be found on our web site.

    *The Book Sale will be held October 19-23rd.

Financial Report - During the discussion of the financial report, it was suggested that Marilyn bring a list of possible grant sources to the next board meeting, as she knew of several.  Teresa made a motion to approve the financial report, Brenda seconded, and it carried unanimously.

Old Business
    A.  Jane Location - Gerald gave a report of his findings.  The Whiterock school building is tied up in a lawsuit right now.  Marilyn is interested in a survey of patron's needs and wants concerning any further branch locations.  A discussion followed of several alternate ideas for service, and it was requested that Carrie bring a sample of surveys that other libraries have completed, including the cost of the survey and how they funded it.

New Business - There was no new business.

    Teresa made a motion to adjourn the meeting, and Marilyn seconded.  The meeting was adjourned at 11:25 a.m. and the next regular meeting will be on Saturday, November 13th at 10 a.m.

Roll Call - Gerald called the meeting to order at 10:10 a.m.  Those members present were Gerald Elkins, Teresa Carlin, Marilyn Carnell-Williams and Carrie Cline.  Brenda Kilby and Joy Gilgen were unable to attend.

Reading of Minutes - After reading and discussing the proposed minutes from October, Marilyn made a motion to approve the minutes as written, Teresa seconded, and it carried unanimously.

Director's Report
    *Carrie presented the statistics for October.

    *A report was presented that itemized the circulation for 2003 by item type.

    *Carrie presented a list of the most popular reference books, non fiction circulating books, and most popular activities in the library that are not otherwise included in the monthly statistics, such as research, reading newspapers, etc.

    *The library has a policy for a mailing program, and although not used in the past, Carrie will attempt to publicize it around the county.  We will produce a flyer highlighting what the library has to offer, and place them in area grocery stores and other high-traffic areas.

    *Our reciprocal agreement with Neosho is now on our web site.

    *Our next newsletter will also be available on our web site.

    *The State Auditor's office does not make visits to counties.  If I want questions answered, I must wait until after November 23rd when Becky Webb returns from maternity leave.

    *Brenda & Teresa's terms will be renewed by the December meeting.  Teresa was just filling in another term, and is ready to begin her own four years, and Brenda has another four-year term that she can serve.

Financial Reports - After reviewing the financial reports, Teresa made a motion to approve the financial statements, Marilyn seconded, and it passed unanimously.

Old Business
    A.  Survey Information - Carrie asked all of the area library directors about their experiences with surveys, and reported their findings.  Telephone surveys are not popular right now, and mailing surveys do not get a very good response either.  After discussion, it was decided that if we need to know any information from our patrons, we will develop and give out surveys in-house every few months.  We will also develop a survey for the general public for the next McDonald County Fair and Jesse James Days.

    B.  Whiterock School Update - Gerald updated the group on the situation at White Rock, as the lawsuit has apparently been settled.

New Business
    A.  Policy Amendments - Carrie had several policies to bring before the board.
       1.  The Privacy of Circulation Records was tabled until Carrie could answer a question about the Sunshine Law.

       2.  Skateboarding Policy - Marilyn made a motion to approve the policy banning Skateboarding, rollerblading, and scooters.  Teresa seconded, and it passed unanimously.

       3.  New Patron Cards - Teresa made a motion to approve the policy concerning new patron cards, with the change that only ONE item per card shall be checked out the first time, and that we require a physical address if the mailing address is a P.O. box.  Marilyn seconded, and it passed unanimously.

       4.  Concealed Firearms - Marilyn made a motion to approve the Concealed Weapons policy, with a change on the actual sign to read Firearms instead of Weapons.  Teresa seconded, and it passed unanimously.

       5.  Posting of Political Signs - After Carrie reported her discussions with the State Elections Commission of the Secretary of State's office, and with our local prosecuting attorney, Marilyn made a motion to approve the policy banning political signs from our property.  Teresa seconded and it carried uanimously.

    B.  Pay Roll Review - Carrie presented a proposed bonus schedule, but Marilyn brought up the fact that it would violate our current policies.  A new proposed pay schedule will be presented next month.

    C.  List of Grants - Marilyn presented many sources for grants, and requested that Carrie contact Springfield-Greene County to see if we could possibly come to an agreement to gain access to their extensive on-line grant sources. 

    D.  Wireless Pole - Gerald had a citizen volunteer to raise our wireless pole so he could access the free wireless from his home.  Carrie said she would look into it with Bruce,  and make sure that it wouldn't create any problems.

    Teresa made a motion to adjourn, Marilyn seconded, and the meeting was adjourned at 12:25 p.m.

    The meeting was called back to order at 12:40 p.m. by Gerald.  Teresa made a motion to remove Jim from the bank signature card and add Marilyn's name.  Marilyn seconded, and it passed unanimously.

    Marilyn made a motion to adjourn, Teresa seconded, and it adjourned at 12:45 p.m.  The next meeting will be on December 11th.