Roll Call- The meeting was called to order at 4:00 p.m. by President, Alice Snodgrass. Also present were members, Ann Crowder-Sanders, Rachel Abercrombie, Bill Chamberlain, Pineville branch manager, Rosie Bertschy and branch manager and acting interim director, Retha Mitchell. Board member, Mary Littlefield was absent.
Reading of the minutes- After reviewing last meeting’s minutes, Bill Chamberlain made a motion to accept the minutes; Rachel Abercrombie seconded, and motion was approved.
Director’s report- Ann Crowder-Sanders made motion to accept; Bill Chamberlain seconded and motion was approved.
Financial report- After reviewing the December reports, Rachel made a motion to approve the reports. Ann Crowder- Sanders seconded, Motion was approved.
Public comment on agenda- no public comment
Old business- There was no old business to discuss.
New business- The board suggested that branch managers attend the board meetings if possible until a new library director has been employed. Present branch managers, Rosie Bertschy and Retha Mitchell agreed. Wes Ferguson will be contacted about his attending.
Discussion was made about after-school discipline problems and suggestions on how to remedy it were discussed. It was suggested that one of the staff meet the children as they come in after school and greet them, possibly developing an understanding and cordial relationship that would lead to less discipline problems.
Discussion was discussed about the need for new vacuum cleaners for Pineville and Southwest City. Bill Chamberlain made a motion and Rachel Abercrombie seconded to allow $300.00 for each branch to purchase their choice of vacuum cleaner. Motion was approved.
Rosie Bertschy, branch manager brought up the cost of providing water for the public from the present company. A suggestion was made to keep the dispenser behind the counter and to have Rosie contact the provider for the contract for the board to look at for the next board meeting. She will report back to the board at the next meeting if the situation has improved.
Wes Ferguson had talked to one of the board members about a change in library hours to accommodate the senior citizens. It was suggested that he attend the next meeting and present his request. He will be contacted and asked to do so.
Patron, Barbara Coyle donated $3000.00 to the library. Jeana suggested we use it for the e-reader contract which will be due in July/August. After discussion, Bill Chamberlain made a motion to use the donation for the e-reader contract and allocate the $3000.00 from the budget allocated for that item to be transferred to line item 461 (books). Rachel Abercrombie seconded. Motion was approved unanimously.
Ann Crowder-Sanders asked that the contact information for the branch managers be posted on the library website so they could be contacted at their branch by persons wanting to contact them. Board members were in agreement. The computer technician will have to adjust the website parameters to do this. He will be contacted to take care of this.
Retha Mitchell was asked as interim director to attend meetings and act as secretary until a new director has been placed in position. She agreed to do so.
Adjournment- Ann Crowder-Sanders made a motion to adjourn the meeting and meet in closed session to elect new officers for the coming year. Bill seconded the motion. The board adjourned at 5:56 p.m.
The board met in closed session for the purpose of election of officers. Rachel Abercrombie made a motion to elect Alice Snodgrass as President. Bill Chamberlain seconded the motion, It was approved. Rachel Abercrombie made a motion to elect Ann Crowder-Sanders as Vice-President. Bill Chamberlain seconded. Motion was approved.
Board members, Alice Snodgrass, Alice Snodgrass, Rachel Abercrombie and Bill Chamberlain were present. Board member, Mary Littlefield was absent.
The purpose of the closed meeting was to look at and discuss applications submitted for the position of library director. Meeting was adjourned at 6:30 p.m.