Click for Pineville, Missouri Forecast


Recommendations:


Read any
good books lately?

Please recommend
them to us!


Heard of a good book you'd like us to make available?
Place a Request Here!

Support Your Local Library:

Do you shop on Amazon.com? You can Support the McDonald County Library for FREE just by CLICKING HERE when starting your Amazon shopping. (There is no extra cost for you. Our library receives a small commission for referring each sale.) Thank You for your support!

Minutes

McDonald County Library
2016 Board of Trustees Minutes

JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC
Archives of previous year’s minutes can be accessed on the Board of Trustee’s page.
(The most recent month’s minutes are proposed minutes, until approved by the board.)

McDonald County Library
Board of Trustees Minutes
 January 8, 2016

Roll Call – The meeting was called to order at 4:05 by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kreysman, and Shelia Owens.

Reading of the Minutes – The minutes of the special called meeting on Dec 30 were read. Ann made a motion to approve the minutes as read. Shelia seconded the motion and the motion was approved. The minutes of the closed session on Dec 30 were read. Erlene made a motion to approve the minutes as read. Rachel seconded the motion and the motion was approved.

There was no director’s report or financial report.

There was no public comment on the agenda.

Old Business – Alice reported that she both called by phone and sent the signed acceptance of the Brown Boys roof repair bid. Alice will make further contact to determine when the work will begin.

New Business – The board discussed the unease we have in observing the behavior of children in the after school program which is using the Pineville library as an after school program site. The community room is left in disarray and has library materials that should not be tampered with. There has been some damage to the trees outside the library doors and children in dangerous situations on the parking lot. Twenty-five children had signed in today under the supervision of one adult. There seemed to be more than that number coming and going from the building and library staff is distracted and sometimes has the intervene. Out of concern for our patrons and the physical site, Alice will find out what the agreement with those running the program is with an eye to terminating it. The board does not wish to dump this situation on a new director.

No public comment.

Adjourn – Ann made a motion to adjourn to closed session for the purpose of personnel discussion. Erlene seconded the motion; the motion carried and the meeting adjourned at 4:20.

McDonald County Library
Board of Trustees
Minutes of Closed Session for Discussion of Personnel

January 8, 2015

Roll call – The meeting was called to order at 4:25 by President Alice Snodgrass. Also present were Rachel Abercrombie, Erlene Gideon, Ann Kreysman, and Shelia Owens.

Alice reported that Jeana Gockley could not accept a salary of $43,000 and no health insurance.

Shelia made a motion to offer Jeana Gockley a salary of $50,000 with the same retirement contribution as previously given for the position, but still no health insurance. Ann seconded the motion. The motion passed 4-1 (yea-Snodgrass, Abercrombie, Kreysman,Owens; nay-Gideon). Alice will contact Jeana Glockley.

Discussion followed on how best to compensate Marlinda Shurback for the extra duties she has carried since the resignation of the previous director. Rachel made a motion to supplement Marlinda’s pay by $100 per month for each month that she has made out payroll and other extra duties. Erlene seconded the motion and the motion carried.

Adjourn – Erlene made a motion to adjourn, Ann seconded the motion. The motion passed and the meeting adjourned at 4:40.


McDonald County Library
Board of Trustees Minutes
February 12, 2016
Roll Call – The meeting was called to order at 4:25 pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kreysman, Sheila Owens, and Jeana Gockley.

Reading of the Minutes – After reviewing January’s minutes, Sheila suggested spelling and grammatical corrections.  Sheila made a motion to approve the minutes with corrections.  Erlene seconded the motion and the motion was approved.

Director’s report

Jeana met with Charlie Brown, the library’s IT consultant, on Tuesday, February 9th.  He replaced a broken computer switch, related that the library’s content filter had expired, and shared the need to move forward with installing wifi authentication at all three library locations.

Charlie provided quotes for the expired content filter: 1 year ($172.95), 2 years ($262.95), or 3 years ($307.95).  Jeana suggested purchasing the 3 year service package for each location and the board discussed the benefits of such a purchase.  Ann made a motion to purchase the 3 year service package for all three library locations.  Sheila seconded the motion and the motion was approved.

Charlie has been investigating solutions to provide wifi authentication–Rukus, Gowifi, and Meraki.  Jeana shared Gowifi would cost $25.00 per month, per location.  He is still gather costs for Rukus and Meraki.  The necessity of getting the wifi fixed at Noel was discussed.  Erlene made a motion to move forward with Charlie’s final recommendation for an authentication solution provided it was no more than $1,200.00 per year.  Ann seconded the motion and the motion was approved.

Jeana received a letter from the Missouri Secretary of State’s office requesting the sharing of the Library’s metadata from Digital Heritage Museum with Digital Public Library of America (DPLA).  Sheila made a motion to allow Digital Public Library of America (DPLA) access to the Library’s metadata on Digital Heritage Museum—specifically, “Jesse James Bring Hollywood to the Ozarks.”  Rachel seconded the motion and the motion was approved.

Jeana reported that storytime will resume at Pineville Thursday, February 18th at 10:00 am and she would start presenting the one that library employees Retha Mitchell and Tammy Taylor have been providing at Southwest City.

Alice and Jeana visited US Bank on Monday to add Jeana to the accounts and the bank requested new signature forms be filled out.  The forms were passed around; Alice, Sheila, Ann, Erlene, and Jeana will be listed signers on the account.

Financial report

Jenny Goldstein, the Library’s financial consultant, provided financial information for December, but requested to meet with Jeana next week to take a closer look at some items that might be categorized incorrectly.  Erlene made a motion to approve the financials with minor changes.  Ann seconded the motion and it was approved.

There was no public comment on the agenda.

Old Business – On Monday, January 25th, Alice visited with KayCee Hunter about the after school program that Ms. Hunter has been hosting in the community room at Pineville.  Alice shared that board members were concerned about the safety of the children participating in the after school program and related that board members had observed children in dangerous situations outside and in the parking lot.  Alice said the board would discuss the program further and make a decision about the future of the program at the February 12th meeting.  At the meeting, there was discussion about safety, security, and space—which included the review of a McDonald County Press article, about the after-school program’s need for a larger space.  Sheila made a motion to withdraw the Library from the program due to not having the facilities necessary to provide a safe environment to house the number of children enrolled in the program.  Erlene seconded the motion and it was approved.

Alice spoke with Steve Marshall from Brown Brothers Roofing about the roof repair on January 28th.  He said the Library was three weeks out on the repair schedule and warmer weather was required to carry out the repair.  Jeana will touch base with Mr. Marshall the week of February 15th if she does not hear from him.

New Business – The board members welcomed new director, Jeana Gockley, and discussed library priorities.  Priorities included: the 2016 budget, the Racing to Read grant, the Summer Library Program grant, and the website.

After a brief discussion about actual and budgeted numbers from 2015, Jeana requested to use the 2015 budget as a template to find a workable budget for 2016.

Alice and Erlene met with the McDonald County Commissioners on February 3rd.  Alice shared that Jeana Gockley had been hired to fill the director position.  There was some discussion on current board members term expiration dates.  Alice will obtain updated information from the Secretary of State’s office.

No public comment.

Adjourn – Erlene made a motion to adjourn the meeting. Rachel seconded, and the meeting was adjourned at 6:07 pm.  The next meeting will be held on Friday, March 11th at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
March 11, 2016

Roll Call – The meeting was called to order at 4:22 pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kresyman, and library director Jeana Gockley.  Sheila Owens arrived at 4:30 pm.

Reading of the Minutes – After reviewing February’s minutes, Alice suggested placing “director” in front of Jeana’s name in the Roll Call section; changing “one” to “storytime” in the Director’s Report section; replacing Alice’s name with Jeana’s in the discussion about board trustee terms; and including Ann’s name in the visit with the county commissioners.  Rachel made a motion to approve the minutes with corrections.  Erlene seconded the motion and the motion was approved.

Director’s report – Jeana shared February statistics.  She explained some categories showed zeros because not all locations do everything.  For instance, Noel does not have a community room so they do not have community room uses.

Jeana shared a copy of an article from last week’s McDonald County Press that Representative Bill Lant laminated and mailed to her.

Financial report – After reviewing the January and February reports, Ann made a motion to approve the reports, Erlene seconded, and it was approved unanimously.

There was no public comment on the agenda.

Old Business – Brown Brothers Roofing completed the roof repair the last week of February.

The Library’s content filter is now up-to-date.

Gowifi was installed at all three locations in order to provide user authentication.  The password will be changed daily and there was discussion about allowing patrons to access the wifi outside of the Library’s normal operating hours.  This will be revisited next board meeting after March statistics are gathered.

Jeana procured the updated board of trustees list from the Missouri State Library.

New Business – Jeana shared final budget figures from 2015 and proposed a budget for 2016.  The former practice of carrying over funds from the previous year was discussed.  The Southwest City Foundation budget category was discussed—it is currently showing a negative number, but this may be a reporting error.  Sheila made a motion to approve the presented 2016 budget.  Rachel seconded and the motion was passed unanimously.

Bruce Arnold returned from vacation this week and met with Jeana on Tuesday, March 8th.  Jeana related that computer support would have to be reduced this year and while his help with social media updating was welcome, Midwest IT would be responsible for hardware and computer maintenance at all three location.

No public comment.

Adjourn – Erlene made a motion to adjourn the meeting. Sheila seconded, and the meeting was adjourned at 5:43 pm.  The next meeting will be held on Friday, April 8th at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
April 15, 2016

Roll Call – The meeting was called to order at 4:10pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Sheila Owens, Ann Kresyman, and library director Jeana Gockley.

Reading of the Minutes – After reviewing March’s minutes, Rachel made a motion to approve the minutes. Ann seconded the motion and the motion was approved.

Director’s report – Jeana shared March statistics. Head counts for each branch are relatively similar to 2015, but circulation is down.

The Summer Reading Grant announcement was in the McDonald County Press last week.

The Library’s Spring Book Sale will be held April 18th through 23rd.

It was noticed that Bruce Arnold, who serves as one of the Library’s computer support techs, was not given a 1099 for 2015, or previous years. Upon advice from the Library’s financial consultant, Jeana tried to obtain his SSN or EIN, but her email and phone calls were not returned.  Jenny has since generated a 1099 for 2015, noting that he refused to provide an identifying number. A copy has been sent to the IRS and a copy has been sent to Bruce.

The Library has taken several checks from patrons who had insufficient funds in their bank accounts. The Library is charged a fee when this happens. There was discussion on whether to start charging a fee for returned checks. Before making a decision the board would like to wait and see how much a problem it is in the future.

Marlinda Shurback submitted her resignation. She has taken a position at US Bank.

Jeana visited many local businesses on Monday to meet community members and to ask for summer reading donations for the teen and adult programs. Summer reading will kick off on Saturday, June 4th with a program at the Pineville location in the morning, and as part of the 2016 SR grant, a similar kick-off will take place in Tiff City in the afternoon.

Jeana asked to move the June and July Board Meeting dates from the second Friday to the third. Everyone present agreed about June, but July will be revisited closer to the date.

Financial report – After reviewing the March reports, Sheila made a motion to approve the reports, Ann seconded, and it was approved unanimously.

There was no public comment on the agenda.

Old Business – Jeana shared the 2016 computer support contract supplied by Charlie Brown from Midwest IT. No action is needed on it as it is a rolling contract.

Gowifi March statistics were shared. Pineville had 128 sessions, Noel had 51 sessions, and Southwest City had 261 sessions.

No new business.

No public comment.

Adjourn – Sheila made a motion to adjourn the meeting. Ann seconded, and the meeting was adjourned at 4:57 pm. The next meeting will be held tentatively held on Friday, May 20 at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
May 20, 2016

Roll Call – The meeting was called to order at 4:08 pm by President Alice Snodgrass. Also present were members Sheila Owens, Ann Kresyman, Erlene Gideon and library director Jeana Gockley.

Reading of the Minutes – After reviewing April’s minutes, Sheila made a motion to approve the minutes. Ann seconded the motion and the motion was approved.

Director’s report – Jeana shared April’s statistics. The wifi statistics for each branch were reported and discussed. Pineville had 121 sessions, Noel had 91 sessions and Southwest City had 261 sessions.

Southwest City branch manager Retha Mitchell will return to work on Monday, May 23rd.

Jeana attended two outreach events:
• The Noel Carnival on Friday, May 6th—approximately 325 people attended
• Art Feeds Mural Unveiling at Noel Elementary on Monday, May 16th

The Library received a thank you note from Noel Primary for attending their parent night in April.

April’s Spring Book Sale netted almost $1,300.00—as far as Library staff can remember, it is a record!

On behalf of the Library staff, Jeana thanked the board for allowing the early (1 pm) closing on Saturday, May 28th.

The McDonald County Historical Society invited Library staff and board members to their pre-opening celebration on Wednesday, May 25th from 5-7 pm. A new exhibit will be unveiled—100 Years of Fashion.

Jeana shared Summer Reading Program information about the children’s, teen and adult programs; what requirements must be met for each; and the prizes that will be awarded. She welcomed board members to attend the June 4th kick-off celebration.

Jeana updated the website to show the 2016 SRP information.

Financial report – After reviewing the April reports, Erlene made a motion to approve the reports, Sheila seconded, and it was approved unanimously.

No public comment on the agenda.

No old business.

No new business.

No public comment.

Adjourn – Erlene made a motion to adjourn the meeting. Ann seconded, and the meeting was adjourned at 4:55 pm. The next meeting was tentatively set for Friday, June 10th at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
June 10, 2016
Roll Call – The meeting was called to order at 4:32 pm by Sheila Owens.  Also present were members Ann Kresyman, Rachel Abercrombie, Erlene Gideon and library director Jeana Gockley.

Reading of the Minutes
– After reviewing May’s minutes, Ann made a motion to approve the minutes. Rachel seconded the motion and the motion was approved.

Director’s report
– Jeana shared May’s statistics. The wifi statistics for each branch were reported and discussed. Pineville had 148 sessions, Noel had 85 sessions, and Southwest City had 435 sessions.

Long-time library patron Bill Chamberlain passed away on Friday, May 27. The family asked that memorials be made to the Library in lieu of flowers. A record of such contributions will be maintained and shared with the family.

Summer Reading Update:
Saturday’s kick-off event included 80 parents and children at Pineville and 13 parents and children at Tiff City.The LEGO Creation event at SWC on Tuesday, June 7th had 17 children and 8 adults building and creating.Family Fun Day@ Pineville on Thursday, June 9th
• Birth to age 5–20 kids and 15 adults shook it during the Movement-themed storytime.
• 1st-6th grade: 4 children–small turnout, but summer school is still in session so no surprise. The kids had a fun time doing creative get-to-know-you & team-building activities and making foam name tags.
• 7th-12th grade–11 teens crafted, snacked, played and watched part of the movie Holes.

A cake decorating class will be held on Tuesday, June 14th at SWC.

Patrons seem to be enjoying the new formats for each age group and the Library staff is doing a great job explaining and promoting the programs and events!

Financial report – After reviewing the May reports, Erlene made a motion to approve the reports, Rachel seconded, and it was approved unanimously.

No public comment on the agenda.

No old business.

No new business.

No public comment.

Adjourn
– Rachel made a motion to adjourn the meeting. Ann seconded, and the meeting was adjourned at 5:14 pm. The next meeting was tentatively set for Friday, July 8th at 4:00 pm.

McDonald County Library
Board of Trustees Minutes
July 8, 2016
Roll Call – The meeting was called to order at 4:32 pm by Sheila. Also present were members Ann Kresyman, Rachel Abercrombie, Erlene Gideon and library director Jeana Gockley.

Reading of the Minutes
– After reviewing June’s minutes, Erlene made a motion to approve the minutes. Ann seconded the motion and the motion was approved.

Director’s report
– Jeana shared June’s statistics. The wifi statistics for each branch were reported and discussed. Pineville had 165 sessions, Noel had 129 sessions, and Southwest City had 424 sessions.With the help of the County Clerk’s office, Jeana completed the 2017 application for State Aid Grant. She will sent it in after getting Alice’s signature.

Jeana shared a press release from the Missouri State Library about Govenor Nixon withholding 2017 library funding.

Summer Reading Update:
For the month of June—Programs for children birth to age 6 had 72 participants; programs for elementary age children had 78; and programming for teenagers had 21. The children and teens have been doing a variety of activities, including playing games.  Fitness Bingo has been the favorite.  Teen have been tie-dying t-shirts and making zines. Jeana shared an example of a zine (aka: a self-published magazine).

Financial report
– After reviewing the June reports, Rachel made a motion to approve the reports, Ann seconded, and it was approved unanimously.

No public comment on the agenda.

No old business.

No new business.

No public comment.

Adjourn
– Ann made a motion to adjourn the meeting. Sheila seconded, and the meeting was adjourned at 5:12 pm. The next meeting was tentatively set for Friday, August 12 at 4:00 pm.

McDonald County Library
Board of Trustees Minutes
August 25, 2016
Tax Levy Hearing – Board members Alice Snodgrass, Ann Kresyman, Sheila Owens, Rachel Abercrombie and Erlene Gideon reviewed the tax rate reports.  Sheila made a motion to set the tax levy at .10. Rachel seconded, and it was approved unanimously.

Roll Call
– The meeting was called to order at 4:05 pm by Alice Snodgrass. Also present were members Ann Kresyman, Sheila Owens, Rachel Abercrombie, Erlene Gideon and library director Jeana Gockley.

Reading of the Minutes
– After reviewing July’s minutes, Ann recommended adding Sheila’s last name to the “Roll Call” section of the minutes. With that correction, Sheila made a motion to approve the minutes. Ann seconded the motion, and the motion was approved.

Director’s report
– Jeana shared July’s circulation statistics. Southwest City’s circulation included 50 items more than last July.

The wifi statistics for each branch were reported and discussed. Pineville had 192 sessions, Noel had 181 sessions, and Southwest City had 531 sessions.

Jeana shared July’s summer reading programming numbers—programs for infants, toddlers and preschoolers had 41 attendees, programs for elementary-age children had 108, programs for teenagers had 32, programs for adults had 16 and the two ending celebrations has 95 present.

Jeana shared final Gameboard, Coupon Booklet, and Adult Reading Entry participation numbers for summer reading—95 children completed a level on the Gameboard, 68 teens submitted coupon slips and 92 adults turned in reading entries (56 at Pineville, 6 at Noel, and 30 at SWC).

Jeana shared final attendance numbers for all summer reading programming events—the four kick-offs/ending celebrations had 191, the sixty-one birth through sixth grade programs had 296 in attendance, the eight teen programs included 53 participants, and the four adult programs had 29 present. Total attendance was 569.

Board members read through the staff, parents, teens, and adult summer reading surveys. Jeana plans to share a summary of these surveys with the Library staff, too.

Adult summer reading nutrition classes were so popular that Eden Stewart from the University of Missouri Extension office agreed to teach two more in August—one was held on August 11th and had eight attendees—and the other is scheduled for tonight (Thursday, August 25th).

Jeana read a message that was posted on McDonald County Library’s Facebook page on August 2nd—“I wanted to say thank you to the Southwest City library staff for allowing me to tour your beautiful library last week. I enjoyed seeing the eye-catching displays and all the summer reading promotions. It was one of the highlights from my trip to Missouri. Congratulations on a wonderful library. Sincerely, Allyson the (Californian) Librarian”

Jeana demonstrated a new database—TumbleBooksDeluxe. Library patrons now have free access to this subscription service thanks to a partnership between Tumblebooks, the Missouri State Library and MOREnet. The link for it can be found on the Library’s homepage—www.mcdonaldcountylibrary.org—and it can be used to access 550 animated, talking books.

Board members skimmed the September programming calendar—Ann complimented the wording on the back page because it highlighted that “All Programs are Free!”

When Jeana contacted the State Auditor’s office in July, to give them updated contact information, she was told a yearly financial report for the Library had not be submitted since 2013. It’s unclear why the 2014 report was not submitted, but information about the need to submit the one for 2015 was mailed to the Library in December 2015, though Jeana never received a copy after she started in February 2016. The auditor’s office resent her a copy of the December 2015 letter and thanks to the quick work of Jenny Goldstein, the library’s accountant, the 2015 has been submitted.

US Bank mailed the Library’s financial statement to the previous library director on August 7th. The previous director had updated personal accounts at US Bank and the teller helping her changed the Library’s address to her personal one by mistake. Jeana called the bank as soon as she was made aware and it was switched back. Local banking service was discussed and Jeana plans to put out an RFP before the new fiscal year in order to compare service options.

Financial report – After reviewing the July reports, Sheila made a motion to approve the reports, Ann seconded, and it was approved unanimously.

No public comment on the agenda.

No old business.

New business
– Currently, the McDonald County Library and Neosho/Newton County Library have an agreement that allows library cardholders from one location to obtain a library card at the other location, without paying a non-resident fee. When a library cardholder from McDonald County Library applies for a card at Neosho/Newton County Library, the circulation clerk calls the McDonald County Library to check whether the person has a valid library card and if it is in good standing, and vice versa. Jeana expressed concerns about divulging private information about McDonald County Library patrons. After discussion about an alternate way to continue the reciprocal agreement, it was decided that patrons simply need to show a Neosho/Newton County Library card when applying for a card at the McDonald County Library. Library staff will no longer call to check with Neosho/Newton County before issuing the card. The board is hopeful Neosho/Newton County Library will agree to this change, too. Jeana will contact the circulation supervisor next week to discuss the proposed change.

When Jeana was hired as director, a retirement plan was included in the job offer, however, due to the lack of previous retirement compensation data, specific numbers were not agreed upon before her start date. Jeana shared previous retirement compensation figures and the board discussed the matter. A decision will be forthcoming.

Sheila and Erlene will be leaving the board in December. The process for replacing them was discussed.

No public comment.

Adjourn – Sheila made a motion to adjourn the meeting. Rachel seconded, and the meeting was adjourned at 5:25 pm. The next meeting was tentatively set for Thursday, September 22nd at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
September 22, 2016

Roll call – The meeting was called to order at 4:11 pm by president Alice Snodgrass. Also present were members Ann Kresyman, Sheila Owens, Rachel Abercrombie, Erlene Gideon and library director Jeana Gockley.

Reading of the minutes – After reviewing August’s minutes, Sheila made a motion to approve the minutes. Rachel seconded the motion, and the motion was approved.

Director’s report – Jeana shared August’s circulation statistics. Pineville and Southwest City’s were higher than last August.

The wifi statistics for each branch were reported and discussed. Pineville had 173 sessions, Noel had 153 sessions, and Southwest City had 506 sessions.

Jeana shared programming information and numbers for the first part of September. Samples of the new October programming calendar were provided.

Thanks to help from staff member Tammy Taylor, Summer Reading Program (SRP) thank you note have been sent to the local businesses that donated to the Library’s SRP.

The contract cleaning person at Pineville has given notice. His last day will be September 28th. Jeana is in the process of looking for a new person. At the board’s suggestion the hourly wage for the cleaning position will be adjusted in order to make them the same system-wide.

Financial report – Jeana related there is a new procedure for reconciling the daily income sheets with the monthly banking deposit.

After reviewing the August’s reports Ann made a motion to approve the reports. Erlene seconded, and it was approved unanimously.

No public comment on the agenda.

Old business – The reciprocal card agreement with Neosho/Newton County Library was discussed. The circulation supervisor at NNCL was receptive to the new patron verification method.

Sheila and Erlene’s upcoming seat openings on the board were discussed.

New business – In preparation for working on the 2017 budget proposal Jeana shared past budget proposal numbers and actual numbers for FY 2014 and 2015.

An estimate from Lilly’s Lawn Care for tree removal and landscaping work was accepted.

No public comment.

Adjourn – Sheila made a motion to adjourn the meeting. Erlene seconded, and the motion was approved with the meeting being adjourned at 5:40 pm. The next meeting was tentatively set for Thursday, October 20th at 4:00 pm.

McDonald County Library
Board of Trustees Minutes
Wednesday, October


McDonald County Library
Board of Trustees Minutes
November

McDonald County Library
Board of Trustees Minutes
December