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Minutes

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JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC
Archives of previous year’s minutes can be accessed on the Board of Trustee’s page.

McDonald County Library
Board of Trustees Minutes
 January 10, 2014

Roll Call – Alice called the meeting to order at 4:30 p.m.  Those members present were Sheila Owens, Ann Kresyman, Rachel Abercrombie, Alice Snodgrass, and Carrie Cline.  Erlene Gideon was unable to attend.

Reading of Minutes – After reading the December minutes, Ann made a motion to approve the minutes as written, Rachel seconded, and the minutes were approved unanimously.

Director’s Report

  • Carrie presented the December statistics.  They were a little down because of the weather conditions most of the month.
  • All three libraries remained open most of the time throughout all of the snowstorms in December and into January.  We only closed in extreme conditions, and closed early some nights so the staff could make it home before dark.  Carrie is very proud of the staff and their commitment!
  • The new Crowder College Building at Jane celebrated its Ribbon Cutting Grand Opening earlier today.  Carrie attended on behalf of the Library, and was impressed by the festivities and the beautiful new building.

Financial Reports – After discussion, Rachel made a motion to approve the December financial reports, Sheila seconded, and the motion passed unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A.  Finalize 2013 Budget – Carrie presented a Final 2013 Budget, and after discussion, Sheila made a motion to approve the budget as presented, Ann seconded, and it was approved unanimously.

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5 p.m.  The next meeting will be held on Friday, February 14th on Valentine’s Day.


McDonald County Library
Board of Trustees Minutes
February 14, 2014

Roll Call – Alice called the meeting to order at 4:30 p.m.  Those members present were Erlene Gideon, Sheila Owens, Rachel Abercrombie, Alice Snodgrass, Ann Kresyman, and Carrie Cline.

Reading of Minutes – After reading the January minutes, Erlene made a motion to approve them as written, Sheila seconded, and the motion was approved unanimously.

Director’s Report

  • Carrie presented the 2013 Year-End Statistics, and the January statistics.
  • The spring semester of Homeschool workshops has begun, and we are focusing on art appreciation. Over 55 people attended our first session on February 10th.
  • We did receive the Summer Reading Program, worth $10,600.  The computer grant has not been approved yet, and we are still waiting to hear.
  • This week, Carrie presented a letter from Arvest Bank concerning a charitable trust that the library is apparently a beneficiary of.  She immediately sent back the paperwork they need, and we are waiting to hear what this means.

Financial Report – After reviewing the financial report, Rachel made a motion to approve it, Erlene seconded, and it was approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and it was adjourned at 5:00 p.m.  The next meeting will be held on March 14th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
March 14th, 2014

Roll Call – Alice called the meeting to order at 4:30 p.m.  Those members present were Rachel Abercrombie, Alice Snodgrass, Sheila Owens, Ann Kresyman and Carrie Cline.  Erlene Gideon was unable to attend.

Reading of Minutes – After reading the February minutes, Sheila made a motion to approve the minutes, with the correction of the spelling of Rachel’s name (Rachal), Ann seconded, and it was approved unanimously.

Director’s Report

  • Carrie presented the February statistics.  Things looked good overall, even with all of the inclement weather.
  • The donation from the Trust is still pending.  The Southwest City Library Foundation has agreed to pass the funds through their 501C3 when they receive them.
  • The library has a new temporary part-time employee that is funded by a state program.  We are thrilled to have the extra help!
  • Equalization funds are still pending.  The state library contacted Carrie today and said they would hopefully know something definite by next week.
  • All of the staff and public computers were replaced this week by Charlie.  Bruce pitched in where needed, and they both worked very long hours all week long.  There are still little things that are being tweaked, but everyone loves the new computers – many compliments by the public!  Bruce also prepared the old computers to be sold, and they all sold very quickly.
  • Carrie manned a booth at the Business Expo, highlighting the pending Summer Reading Program, and is handing out flyers and schedules at the enrollment events at the high school.

Financial Report – After reviewing the financial reports, Sheila made a motion to approve them, Ann seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and it was adjourned at 4:50 p.m.  The next meeting will be held on Friday, April 11th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
April 11th, 2014

Roll Call – Alice called the meeting to order at 4:30 p.m.  Those members present were Alice Snodgrass, Erlene Gideon, Ann Kresyman, Rachel Abercrombie, and Carrie Cline.  Sheila Owens was unable to attend.

Reading of Minutes – After reading the March minutes, Erlene made a motion to approve them as written, Ann seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the March statistics.
  • The new computers are up and running, with just a few snags that are being solved.
  • We did receive Equalization funds of $29,603, which is greatly appreciated!
  • The home school Art Appreciation workshops have been very popular, with 65-70 attendees at each session.  A huge thank you to Pam Lett for her wonderful inspiration and instruction.
  • Carrie is attending school events across the county to hand out schedules for our upcoming Summer Reading Program.
  • The book sale will be April 14th through the 19th.

Financial Reports – After reviewing the financial reports, Rachel made a motion to approve them, Erlene seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business
A.     Heating & Air Unit – The 24-year-old Carrier unit has died, and Carrie presented three bids for a new unit.  Ann made a motion that we purchase the Trane unit from Lyerla, Rachel seconded, and it was approved unanimously.  It was recommended that Carrie pursue rebates from our electric company on the new unit.

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Erlene seconded, and it was adjourned at 4:50 p.m.  The next meeting will be held on May 9th.


McDonald County Library
Board of Trustees Minutes
May
9th, 2014

Roll Call – Alice called the meeting to order at 4:35 p.m.  Those members present were Rachel Abercrombie, Alice Snodgrass, Ann Kresyman, and Carrie Cline.  Sheila Owens and Erlene Gideon were unable to attend.

Reading of Minutes – After reviewing the April minutes, Ann made a motion to approve them as read, Rachel seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the April statistics
  • The wonderful donation from the Tucker family has arrived.  $12,351.
  • The spring payment of State Aid has arrived.
  • The library is planning many wonderful things with the 2014 Equalization payment.
  • Summer Reading Programs plans are in high gear.  Carrie is finishing up her school visits and performing at assemblies.  Many business partners are joining us to be on the Freebie Card, and the telephone company gave us a very generous donation.

Financial Reports – After reviewing the financial reports, Rachel made a motion to approve them, Ann seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business

A.  Noel copier – The copier at Noel is no longer functioning.  Carrie took bids on a new color copier, and after reviewing the information, Ann made a motion to purchase the color copier from Ozark Business Systems with the extra paper drawer.  Rachel seconded, and it was approved unanimously.

General public comments – none

Adjourn – Ann made a motion to adjourn the meeting, Rachel seconded, and the meeting was adjourned at 5:00 p.m.  Because of many June conflicts, the next meeting will be held on July 11th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
June
(No meeting in June)

McDonald County Library
Board of Trustees Minutes
July 11, 2014

Roll Call – Alice called the meeting to order at 4:35 p.m.  Those members present were Erlene Gideon, Sheila Owens, Rachel Abercrombie, Alice Snodgrass, Ann Kresyman, and Carrie Cline.

Reading of Minutes – After reading the minutes, Rachel made a motion to approve them as written, Erlene seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the May and June statistics.
  • Tyson Foods in Noel donated $500 to our Summer Reading Program.
  • Carrie gave a Summer Reading Program update.  The activities are being very well attended, and we have many new families that are attending faithfully.  The Teen program is also going very well, with Carol Owens and Tyler Davis in charge, paid by the grant.
  • We have a new employee, paid by a state program.  She is doing a wonderful job so far.
  • The governor has chopped the state aid and equalization fund lines out of the 2015 budget, which massively impacts the poorest of the libraries in the state, including McDonald County.  Carrie is going to try to write an article of two for the county newspaper, to make the patrons aware of the cuts, and what they mean for the library in the future.
  • There will be an issue on the ballot this fall concerning gun rights and conceal/open carry.  Carrie presented the article from the Sunday Joplin Globe about it, and a very informative email from a fellow library director and his attorney about possible ramifications for political subdivisions.  We will keep each other posted if we learn anything new.

Financial Report – After reviewing the financial reports, Erlene made a motion to approve them, Sheila seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann second, and it was adjourned at 5:20 p.m.  The next meeting will be held on Friday, August 8, 2014 at 4:30 p.m.

 


McDonald County Library
Board of Trustees Minutes
August 14, 2014

(Proposed Minutes)
TAX LEVY HEARING – Sheila made a motion to set the tax levy at our voted allowed rate of $.10.  Ann seconded, and it was approved unanimously.Roll Call – The meeting was called to order by Alice Snodgrass at 4:30 p.m.  Those members present were Alice Snodgrass, Sheila Owens, Ann Kresyman, Rachel Abercrombie, and Carrie Cline. Erlene Gideon was not in attendance.Reading of Minutes – After reading the July minutes, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.Director’s Report

  • Carrie presented the statistics for July.
  • No new word on the Governor’s withholding of state library funds.  Our article did make the front page of the county newspaper, and Carrie will let the board know as soon as new information is available.
  • The Right to Carry amendment passed, and there has been no word as to how it will affect public libraries.
  • Carrie presented final statistics on the 2014 Summer Reading Program.  There is also a 2015 Summer Reading Program grant available.

Financial Report – After reviewing the July reports, Rachel made a motion to approve them, Ann seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and it was adjourned at 4:55 p.m.  The next meeting will be held on September 12th.


McDonald County Library
Board of Trustees Minutes
September

 (No meeting in September)

McDonald County Library
Board of Trustees Minutes
October 17, 2014

Roll Call – Alice called the meeting to order at 4:30 p.m.  Those members present were Alice Snodgrass, Erlene Gideon, Sheila Owens, Rachel Abercrombie, and Carrie Cline.  Ann Kresyman was unable to attend.

Reading of Minutes – After reviewing the August minutes, Sheila made a motion to approve them as written, Erlene seconded, and they were approved unanimously.

Director’s Report

  • Carrie thanked the board for cancelling the September board meeting.  Many grant final reports were due, and we had a staff family death that required our attendance at a memorial service in Arkansas.
  • Carrie presented the August and September statistics.
  • The book sale made $767.
  • Carrie attended the Missouri Library Association fall conference in Columbia.  She was able to participate in many worthwhile sessions, and heard that directors and trustees should continue to write the governor’s office about what the loss of funds will mean for our library.
  • Francine has been with the library since 1994, and is retiring officially and moving to part time.  Marlinda will move into the full time position after the birth of her baby in November.  We will be having a reception to honor Francine on Thursday evening, October 30th, from 5 to 7 p.m.
  • Shannon Schlessman has moved back into the area and is happy to provide us with extra help on Saturdays when we need it.  Very thankful for her!
  • Carrie is conducting Home School workshops this fall, studying the history of music.  They are very well attended.

Financial Reports – After reviewing the August and September reports, Erlene made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Rachel made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5 p.m.  The next meeting will be held on November 14th.

 


McDonald County Library
Board of Trustees Minutes
November 14, 2014
Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Alice Snodgrass, Carrie Cline, Sheila Owens, Rachel Abercrombie, and Ann Kresyman.  Erlene Gideon was not in attendance.Reading of Minutes – After reading the minutes, Sheila made a motion to approve them as written, Rachel seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the October statistics.
  • The governor released a portion of the State Aid funds for the poorest libraries, of whom we are listed.  We should be receiving our full $5770 for this fall.  No word yet on the Equalization funds that are still being held.
  • Marlinda had baby Sam yesterday on November 13th.  She should be back at work in January.
  • The library is taking donations for Crosslines in November, and waiving fines if you give a donation per card with overdues.  People are usually very generous during this event each year, as Crosslines has helped many people over the years.
Financial Reports – After reviewing the reports, Ann made a motion to approve them as written, Sheila seconded, and they were approved unanimously.Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:05 p.m.  The next meeting will be held on Friday, December 12th.


McDonald County Library
Board of Trustees Minutes
December 14, 2014

Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Alice Snodgrass, Rachel Abercrombie, Sheila Owens, Erlene Gideon, Ann Kresyman, and Carrie Cline.

Reading of Minutes – After reviewing the November minutes, Ann made a motion to approve them, Erlene seconded, and they were approved unanimously.

Director’s Report
*Carrie presented the November statistics.
*The library raised $450 for Crosslines with the Special Waiving Fines event in November.
*The Pineville story time on Thursday has really grown with many new families attending.
*Carrie has applied for a Summer Reading program grant, a Racing to Read grant, and there is another long-term early childhood grant opportunity, due in January.

Financial Reports – After reviewing the financial reports, Sheila made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public comments in agenda items – none

Old Business – none

New Business

A.  Setting 2015 Proposed Budget – After much discussion, Ann made a motion to approve the Proposed Budget as presented by Carrie, but with an additional $4,000 added to Carry Over, a 20 cent raise for all hourly employees, and a 3% raise for the director.  Sheila seconded, and it was approved unanimously.

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Erlene seconded, and it was adjourned at 5:45 p.m.  The next meeting will be held on Friday, January 9th.