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Minutes

McDonald County Library
2016 Board of Trustees Minutes

JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC
Archives of previous year’s minutes can be accessed on the Board of Trustee’s page.
(The most recent month’s minutes are proposed minutes, until approved by the board.)

McDonald County Library
Board of Trustees Minutes
 January 8, 2016

Roll Call – The meeting was called to order at 4:05 by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kreysman, and Shelia Owens.

Reading of the Minutes – The minutes of the special called meeting on Dec 30 were read. Ann made a motion to approve the minutes as read. Shelia seconded the motion and the motion was approved. The minutes of the closed session on Dec 30 were read. Erlene made a motion to approve the minutes as read. Rachel seconded the motion and the motion was approved.

There was no director’s report or financial report.

There was no public comment on the agenda.

Old Business – Alice reported that she both called by phone and sent the signed acceptance of the Brown Boys roof repair bid. Alice will make further contact to determine when the work will begin.

New Business – The board discussed the unease we have in observing the behavior of children in the after school program which is using the Pineville library as an after school program site. The community room is left in disarray and has library materials that should not be tampered with. There has been some damage to the trees outside the library doors and children in dangerous situations on the parking lot. Twenty-five children had signed in today under the supervision of one adult. There seemed to be more than that number coming and going from the building and library staff is distracted and sometimes has the intervene. Out of concern for our patrons and the physical site, Alice will find out what the agreement with those running the program is with an eye to terminating it. The board does not wish to dump this situation on a new director.

No public comment.

Adjourn – Ann made a motion to adjourn to closed session for the purpose of personnel discussion. Erlene seconded the motion; the motion carried and the meeting adjourned at 4:20.

McDonald County Library
Board of Trustees
Minutes of Closed Session for Discussion of Personnel

January 8, 2015

Roll call – The meeting was called to order at 4:25 by President Alice Snodgrass. Also present were Rachel Abercrombie, Erlene Gideon, Ann Kreysman, and Shelia Owens.

Alice reported that Jeana Gockley could not accept a salary of $43,000 and no health insurance.

Shelia made a motion to offer Jeana Gockley a salary of $50,000 with the same retirement contribution as previously given for the position, but still no health insurance. Ann seconded the motion. The motion passed 4-1 (yea-Snodgrass, Abercrombie, Kreysman,Owens; nay-Gideon). Alice will contact Jeana Glockley.

Discussion followed on how best to compensate Marlinda Shurback for the extra duties she has carried since the resignation of the previous director. Rachel made a motion to supplement Marlinda’s pay by $100 per month for each month that she has made out payroll and other extra duties. Erlene seconded the motion and the motion carried.

Adjourn – Erlene made a motion to adjourn, Ann seconded the motion. The motion passed and the meeting adjourned at 4:40.


McDonald County Library
Board of Trustees Minutes
February 12, 2016
Roll Call – The meeting was called to order at 4:25 pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kreysman, Sheila Owens, and Jeana Gockley.

Reading of the Minutes – After reviewing January’s minutes, Sheila suggested spelling and grammatical corrections.  Sheila made a motion to approve the minutes with corrections.  Erlene seconded the motion and the motion was approved.

Director’s report

Jeana met with Charlie Brown, the library’s IT consultant, on Tuesday, February 9th.  He replaced a broken computer switch, related that the library’s content filter had expired, and shared the need to move forward with installing wifi authentication at all three library locations.

Charlie provided quotes for the expired content filter: 1 year ($172.95), 2 years ($262.95), or 3 years ($307.95).  Jeana suggested purchasing the 3 year service package for each location and the board discussed the benefits of such a purchase.  Ann made a motion to purchase the 3 year service package for all three library locations.  Sheila seconded the motion and the motion was approved.

Charlie has been investigating solutions to provide wifi authentication–Rukus, Gowifi, and Meraki.  Jeana shared Gowifi would cost $25.00 per month, per location.  He is still gather costs for Rukus and Meraki.  The necessity of getting the wifi fixed at Noel was discussed.  Erlene made a motion to move forward with Charlie’s final recommendation for an authentication solution provided it was no more than $1,200.00 per year.  Ann seconded the motion and the motion was approved.

Jeana received a letter from the Missouri Secretary of State’s office requesting the sharing of the Library’s metadata from Digital Heritage Museum with Digital Public Library of America (DPLA).  Sheila made a motion to allow Digital Public Library of America (DPLA) access to the Library’s metadata on Digital Heritage Museum—specifically, “Jesse James Bring Hollywood to the Ozarks.”  Rachel seconded the motion and the motion was approved.

Jeana reported that storytime will resume at Pineville Thursday, February 18th at 10:00 am and she would start presenting the one that library employees Retha Mitchell and Tammy Taylor have been providing at Southwest City.

Alice and Jeana visited US Bank on Monday to add Jeana to the accounts and the bank requested new signature forms be filled out.  The forms were passed around; Alice, Sheila, Ann, Erlene, and Jeana will be listed signers on the account.

Financial report

Jenny Goldstein, the Library’s financial consultant, provided financial information for December, but requested to meet with Jeana next week to take a closer look at some items that might be categorized incorrectly.  Erlene made a motion to approve the financials with minor changes.  Ann seconded the motion and it was approved.

There was no public comment on the agenda.

Old Business – On Monday, January 25th, Alice visited with KayCee Hunter about the after school program that Ms. Hunter has been hosting in the community room at Pineville.  Alice shared that board members were concerned about the safety of the children participating in the after school program and related that board members had observed children in dangerous situations outside and in the parking lot.  Alice said the board would discuss the program further and make a decision about the future of the program at the February 12th meeting.  At the meeting, there was discussion about safety, security, and space—which included the review of a McDonald County Press article, about the after-school program’s need for a larger space.  Sheila made a motion to withdraw the Library from the program due to not having the facilities necessary to provide a safe environment to house the number of children enrolled in the program.  Erlene seconded the motion and it was approved.

Alice spoke with Steve Marshall from Brown Brothers Roofing about the roof repair on January 28th.  He said the Library was three weeks out on the repair schedule and warmer weather was required to carry out the repair.  Jeana will touch base with Mr. Marshall the week of February 15th if she does not hear from him.

New Business – The board members welcomed new director, Jeana Gockley, and discussed library priorities.  Priorities included: the 2016 budget, the Racing to Read grant, the Summer Library Program grant, and the website.

After a brief discussion about actual and budgeted numbers from 2015, Jeana requested to use the 2015 budget as a template to find a workable budget for 2016.

Alice and Erlene met with the McDonald County Commissioners on February 3rd.  Alice shared that Jeana Gockley had been hired to fill the director position.  There was some discussion on current board members term expiration dates.  Alice will obtain updated information from the Secretary of State’s office.

No public comment.

Adjourn – Erlene made a motion to adjourn the meeting. Rachel seconded, and the meeting was adjourned at 6:07 pm.  The next meeting will be held on Friday, March 11th at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
March 11, 2016

Roll Call – The meeting was called to order at 4:22 pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Erlene Gideon, Ann Kresyman, and library director Jeana Gockley.  Sheila Owens arrived at 4:30 pm.

Reading of the Minutes – After reviewing February’s minutes, Alice suggested placing “director” in front of Jeana’s name in the Roll Call section; changing “one” to “storytime” in the Director’s Report section; replacing Alice’s name with Jeana’s in the discussion about board trustee terms; and including Ann’s name in the visit with the county commissioners.  Rachel made a motion to approve the minutes with corrections.  Erlene seconded the motion and the motion was approved.

Director’s report – Jeana shared February statistics.  She explained some categories showed zeros because not all locations do everything.  For instance, Noel does not have a community room so they do not have community room uses.

Jeana shared a copy of an article from last week’s McDonald County Press that Representative Bill Lant laminated and mailed to her.

Financial report – After reviewing the January and February reports, Ann made a motion to approve the reports, Erlene seconded, and it was approved unanimously.

There was no public comment on the agenda.

Old Business – Brown Brothers Roofing completed the roof repair the last week of February.

The Library’s content filter is now up-to-date.

Gowifi was installed at all three locations in order to provide user authentication.  The password will be changed daily and there was discussion about allowing patrons to access the wifi outside of the Library’s normal operating hours.  This will be revisited next board meeting after March statistics are gathered.

Jeana procured the updated board of trustees list from the Missouri State Library.

New Business – Jeana shared final budget figures from 2015 and proposed a budget for 2016.  The former practice of carrying over funds from the previous year was discussed.  The Southwest City Foundation budget category was discussed—it is currently showing a negative number, but this may be a reporting error.  Sheila made a motion to approve the presented 2016 budget.  Rachel seconded and the motion was passed unanimously.

Bruce Arnold returned from vacation this week and met with Jeana on Tuesday, March 8th.  Jeana related that computer support would have to be reduced this year and while his help with social media updating was welcome, Midwest IT would be responsible for hardware and computer maintenance at all three location.

No public comment.

Adjourn – Erlene made a motion to adjourn the meeting. Sheila seconded, and the meeting was adjourned at 5:43 pm.  The next meeting will be held on Friday, April 8th at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
April 15, 2016

Roll Call – The meeting was called to order at 4:10pm by President Alice Snodgrass. Also present were members Rachel Abercrombie, Sheila Owens, Ann Kresyman, and library director Jeana Gockley.

Reading of the Minutes – After reviewing March’s minutes, Rachel made a motion to approve the minutes. Ann seconded the motion and the motion was approved.

Director’s report – Jeana shared March statistics. Head counts for each branch are relatively similar to 2015, but circulation is down.

The Summer Reading Grant announcement was in the McDonald County Press last week.

The Library’s Spring Book Sale will be held April 18th through 23rd.

It was noticed that Bruce Arnold, who serves as one of the Library’s computer support techs, was not given a 1099 for 2015, or previous years. Upon advice from the Library’s financial consultant, Jeana tried to obtain his SSN or EIN, but her email and phone calls were not returned.  Jenny has since generated a 1099 for 2015, noting that he refused to provide an identifying number. A copy has been sent to the IRS and a copy has been sent to Bruce.

The Library has taken several checks from patrons who had insufficient funds in their bank accounts. The Library is charged a fee when this happens. There was discussion on whether to start charging a fee for returned checks. Before making a decision the board would like to wait and see how much a problem it is in the future.

Marlinda Shurback submitted her resignation. She has taken a position at US Bank.

Jeana visited many local businesses on Monday to meet community members and to ask for summer reading donations for the teen and adult programs. Summer reading will kick off on Saturday, June 4th with a program at the Pineville location in the morning, and as part of the 2016 SR grant, a similar kick-off will take place in Tiff City in the afternoon.

Jeana asked to move the June and July Board Meeting dates from the second Friday to the third. Everyone present agreed about June, but July will be revisited closer to the date.

Financial report – After reviewing the March reports, Sheila made a motion to approve the reports, Ann seconded, and it was approved unanimously.

There was no public comment on the agenda.

Old Business – Jeana shared the 2016 computer support contract supplied by Charlie Brown from Midwest IT. No action is needed on it as it is a rolling contract.

Gowifi March statistics were shared. Pineville had 128 sessions, Noel had 51 sessions, and Southwest City had 261 sessions.

No new business.

No public comment.

Adjourn – Sheila made a motion to adjourn the meeting. Ann seconded, and the meeting was adjourned at 4:57 pm. The next meeting will be held tentatively held on Friday, May 20 at 4:00 pm.


McDonald County Library
Board of Trustees Minutes
May


McDonald County Library
Board of Trustees Minutes
June

McDonald County Library
Board of Trustees Minutes
July

McDonald County Library
Board of Trustees Minutes
August

McDonald County Library
Board of Trustees Minutes
September

McDonald County Library
Board of Trustees Minutes
Wednesday, October


McDonald County Library
Board of Trustees Minutes
November

McDonald County Library
Board of Trustees Minutes
December