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Minutes

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JAN   FEB   MAR   APR   MAY   JUN   JUL   AUG   SEP   OCT   NOV   DEC
Archives of previous year’s minutes can be accessed on the Board of Trustee’s page.
(The most recent month’s minutes are proposed minutes, until approved by the board.)

McDonald County Library
Board of Trustees Minutes
 January 9, 2015
Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Erlene Gideon, Sheila Owens, Ann Kresyman, Alice Snodgrass and Carrie Cline.  Rachel Abercrombie was unable to attend.
Reading of Minutes – After reviewing the December minutes, Erlene made a motion to approve them, Ann seconded, and they were approved unanimously.
Director’s Report
  • Carrie presented the December statistics.  Because the weather this year is much improved over last year, we’ve seen an increase in our numbers.
  • Carrie gave an employee update concerning new babies and a death in the family.  We were short-staffed for several days, but the employees did an outstanding job covering for each other.
  • Carrie will be writing a long-term Racing to Read Early Literacy Grant that is due at the end of January.
Financial Reports – After reviewing the financial reports, Ann made a motion to approve them, Erlene seconded, and they were approved unanimously.
Public comments on agenda items – none
Old Business – none
New Business
A.  Finalizing 2014 Budget – Carrie presented the current budget and small adjustments that could be made to make it balance perfectly.  We spent a great deal less money than we brought in, which is a huge turnaround over the past few years.
After discussion, Ann made a motion to accept the changes and finalize the 2014 budget.  Sheila seconded, and the motion was approved unanimously.
General public comments – none
Adjourn – Erlene made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 4:55 p.m.  The next meeting will be held on Friday, February 13th.

McDonald County Library
Board of Trustees Minutes
February
(No meeting was held this month due to lack of a quorum.)

McDonald County Library
Board of Trustees Minutes
March 13, 2015
Roll Call – The meeting was called to order at 4:30 p.m.  Those members present were Sheila Owens, Ann Kresyman, Alice Snodgrass, and Rachel Abercrombie.  Erlene Gideon was unable to attend.
Reading of Minutes – After reviewing the January and February minutes, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.
Director’s Report
  • Carrie presented the January and February statistics, and the 2014 Year End Statistics.
  • The Library has been very busy preparing for family nights and carnivals at our schools, and WIC days with the Health Department.  The librarians are passing out Summer Reading Program information, and giving away a free book per family to anyone that speaks to them about early literacy.
  • Carrie handed out a terrific article about libraries that was published in the latest Rotary magazine.
Financial Report – After reviewing the January and February reports, Sheila made a motion to approve the reports, Rachel seconded, and it was approved unanimously.
Public comments on agenda items – none
Old Business – none
New Business
A.  Policy Amendments – Carrie presented several amendments to our policy in Sectin F concerning applying for a library card.  Many sections are contained that need to be deleted, and we wish to expire every card after one year instead of three.  This gives us the opportunity to update our patron records with the latest phone numbers, addresses, etc.  Ann made a motion to approve all of the policy amendments presented, Rachel seconded, and they were approved unanimously.
General Public Comments – none
Adjourn – Ann made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5:15 p.m.  The next meeting will be held on Friday, April 10th.

McDonald County Library
Board of Trustees Minutes
April 10, 2015

Roll Call – The meeting was called to order at 4:35 p.m.  Those members present were Erlene Gideon, Alice Snodgrass, Rachel Abercrombie, Sheila Owens, Ann Kresyman, and Carrie Cline.

Reading of Minutes – After reviewing the minutes, Rachel made a motion to approve them, with the typo corrected in Policy Amendments.  Ann seconded, and it passed unanimously.

Director’s Report

  • Carrie presented the March statistics.
  • At the last minute, the Governor has released our Equalization and State Aid funds, and those should be coming out soon.
  • Carrie gave an update on the school visits, WIC clinic visits, library events, and events out in the community.
  • The spring book sale starts Monday.

Financial Report – After reviewing the report, Erlene made a motion to approve it, Rachel seconded, and it was approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:05 p.m.  The next meeting will be held on Friday, May 8th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
May 8, 2015

Roll Call – The meeting was called to order at 4:35 p.m.  Those members present were Alice Snodgrass, Sheila Owens, Rachel Abercrombie, and Carrie Cline.  Ann Kresyman and Erlene Gideon were unable to attend.

Reading of Minutes – After reviewing the minutes, Sheila made a motion to approve them as written, Rachel seconded, and it was approved unanimously.

Director’s Report

  • Carrie discussed the statistics from April.
  • We received our Equalization payment, and it is a great deal less than what we were anticipating.  There was no chart of which Tier we were in, so we have no idea why we only received $10,000 instead of $30,000.
  • 2016 State Funding – The legislature basically destroyed State Aid and Equalization funds almost overnight with no discussion, so for the first time in many many years, we won’t even be receiving our full state aid, which is part of our main budget.  This means cutting our budget even more for the coming year.
  • We did receive our Early Literacy grant (part 3) for the fall and spring.
  • We have been attending school events and WIC clinics to promote our Summer Reading Program and early literacy grants, distribute schedules of events and PR material, and hand out free books to families.
  • The homeschool workshops have gone really well, and there is only one remaining for the spring semester.

Financial Report – Rachel made a motion to approve the financial reports for April, Sheila seconded, and they were approved unanimously.

Public comments on agenda items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Sheila made a motion to adjourn the meeting, Rachel seconded, and we were adjourned at 5:00 p.m.  The next meeting will be held on Friday, June 12th at 4:30 p.m.


McDonald County Library
Board of Trustees Minutes
June 12, 2015

Roll Call – Sheila Owens called the meeting to order at 4:30 p.m.  Those members present were Sheila Owens, Erlene Gideon, Ann Kresyman, Rachel Abercrombie, and Carrie Cline.  Alice Snodgrass was unable to attend.

Reading of Minutes – After reviewing the May minutes, Rachel made a motion to approve them as written, Erlene seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the May statistics.
  • The Summer Reading Program is in full swing.  We have reading incentives for children, teens, and adults.  We are planning a Clean Living Cooking workshop series with Katharine, who will hopefully enlighten us on creative ways to eat healthy foods.
  • The library will host the 2nd Friday Coffee sponsored by the McDonald County Chamber on July 10th.
  • Carrie attended the Missouri Public Library Director’s meeting last week, and there was a lot of discussion on speaking with our representatives about restoring our lost funding.  Everyone in the community needs to be involved with this if we are to get their attention.

Financial Reports – After reviewing the reports, Ann made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public Comments on Agenda Items – none

Old Business – none

New Business – none

General public comments – none

Adjourn – Erlene made a motion to adjourn the meeting, Rachel seconded, and it was adjourned at 5:10 p.m.  The next meeting will be held on July 10th.


McDonald County Library
Board of Trustees Minutes
July 10, 2015
Roll Call – Alice called the meeting to order at 5 p.m.  Those members present were Alice Snodgrass, Ann Kresyman, Rachel Abercrombie, Sheila Owens and Carrie Cline.
Reading of Minutes – After reviewing the minutes from June, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.
Director’s Report
  • Carrie presented the statistics from June.
  • The Summer Reading Program is over half over, and it going very well.  Good attendance at programs, and lots of children, teens, and adults reading.
  • The library hosted the Chamber’s Second Friday Coffee this morning, and it was very successful.  A great turnout and lots of laughter, and they didn’t leave until almost 9 a.m.
  • Carrie has applied for a grant to attend ARSL (Association of Rural & Small Libraries) National Convention in Little Rock this October.  It is the same time as MLA, but the grant could pay 75% of expenses, and it is a wonderful conference.
  • A patron has complained that he was bitten by bugs in the Noel Computer Lab recently.  The library is fumigating monthly by the Noel Housing Authority, and no one else has reported any bites.
Public Comments on Agenda Items – none
Old Business – none
New Business – none
General public comments – none
Adjourn – Rachel made a motion to adjourn the meeting, Sheila seconded, and the meeting was adjourned at 5:30 p.m.  The next meeting will be held on Friday, August 14th, and will begin with the annual Tax Levy Hearing.

McDonald County Library
Board of Trustees Minutes
August 15, 2015

Tax Levy Hearing – Ann made a motion to set the 2016 tax levy at the voted rate of $.10.  Erlene seconded this, and it was approved unanimously.

Roll Call – The meeting was called to order by Alice Snodgrass at 4:35 p.m.  Those members present were Erlene Gideon, Rachel Abercrombie, Ann Kresyman, Sheila Owens, Alice Snodgrass, and Carrie Cline.

Reading of Minutes – After reading the minutes, Sheila made a motion to approve them as written, Ann seconded, and they were approved unanimously.

Director’s Report

  • Carrie presented the July statistics.
  • The Summer Reading Program grant and the Racing to Read Part 2 grant ended today. The final reports will be due in September.  Both programs were great successes.
  • The Racing to Read part 3 grant begins now and runs through April. It is another wonderful opportunity to spread early literacy education to parents and care givers.
  • Carrie also received the Show Me Steps grant to attend ARSL (Association of Rural & Small Libraries) national convention in Little Rock in October.

Financial Report – After reviewing the reports, Sheila made a motion to approve them, Rachel seconded, and they were approved unanimously.

Public Comments on Agenda Items – none

Old Business – none

New Business – none

General Public Comments – none

Adjourn – Erlene made a motion to adjourn the meeting, Ann seconded, and the meeting was adjourned at 5:00 p.m.  The next meeting will be held on Friday, September 11th at 4:30 p.m.

 


McDonald County Library
Board of Trustees Minutes
September

McDonald County Library
Board of Trustees Minutes
October


McDonald County Library
Board of Trustees Minutes
November

McDonald County Library
Board of Trustees Minutes
December